Executive Assistant (Hauppauge)

iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.

The Role:

We are seeking 2 experienced Executive Assistants to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.

• Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities
• Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication
• Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity
• Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations
• Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making
• Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives
• Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys
• Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries
• Global Travel Management: Coordinate domestic and international travel logistics for executives
• Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner

Requirements

• 8+ years of executive-level support experience, preferably in a fast-paced environment
• Possess a Bachelor's degree
• Experience managing complex calendars and global travel logistics
• Strong problem-solving skills and meticulous attention to detail
• Ability to thrive under pressure and adapt quickly in a dynamic environment
• Excellent judgment and discretion in handling sensitive information
• Event management experience, including budget oversight and vendor coordination
• Experience supporting multiple executives, managing diverse priorities and personalities
• Well-rounded, adaptable work style, ideally with startup or small company experience
• Strong organizational and prioritization skills
• Ability to manage multiple schedules, projects, and competing priorities with efficiency and professionalism

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Wellness Resources