Household Manager & Personal Assistant

Job Title: Household Manager & Personal Assistant
Location: New York, NY 10013
Employment Type: Part-time with potential to grow (10 hours per week, 2-3 days per week)
Schedule: Monday/Tuesday & Friday, 12:00 PM - 5:00 PM, with some flexibility for travel prep and occasional extended hours.
Compensation: $40-45/hour
Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Reliable transportation (valid driver's license and ability to use family vehicle preferred).
• CPR and First Aid certification or willingness to obtain.
• General vaccinations

About Our Family

We are a busy, professional family with two young children and a full, active household. We are looking for someone who can bring a sense of calm, order, and momentum to the details of everyday life. From keeping track of everyone's things and preparing for travel to staying ahead of household needs and helping us think through what is coming next, we want someone who makes family life feel a little easier.

This is a hands-on household operations role, with the majority of the work centered around organization, logistics, and making sure things are ready before we need them. We need someone who can help us manage the moving pieces of our weekly and monthly life, keep task lists moving, and take ownership of the details that are easy to overlook when life gets busy.

Most importantly, we are looking for someone who will become a trusted part of our family's rhythm. Someone who notices what needs to happen, takes care of it, and helps our home feel organized, prepared, and ready for whatever the week brings.

Who You Are / What We're Looking For

You are the kind of person who naturally notices the details. You see the overflowing closet and think about how to make it work better. You know the family is leaving Friday and start thinking about what needs to be packed on Wednesday. You notice the household supplies are running low before anyone has to ask. You like being the person who quietly makes things happen.

You are organized, resourceful, proactive, and comfortable taking ownership. You can keep an eye on the bigger picture while handling the practical details, from weekly and monthly task lists to organizing children's belongings, preparing for travel, coordinating errands, and keeping the home ready for what comes next. You do not need every task spelled out for you, and you take pride in following things through.

You are looking for a role where you can genuinely make a difference in a family's day-to-day life. You bring good judgment, warmth, reliability, and a calm presence, and you enjoy being the person a family can count on to keep things moving.

Key Responsibilities

Household Management & Organization

• Create and maintain household organization systems
• Organize children's clothing, toys, gear, school items, and household belongings
• Daily resets and prep home for cleaners
• Light tidying (surfaces, vacuum high-traffic areas, occasional dishes)
• Packing/unpacking for travel (including car)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donation & resale drop-offs
• Event/holiday/travel/guest prep
• Indoor plant care
• Change batteries, light bulbs, etc.

Administrative & Personal Assistant Support

• Manage calendar and household logistics (including household schedules)
• Comfort making calls and sending emails on behalf of family 
• Manage family forms/paperwork, including:
  • Getting forms from doctor for school, camp, and other activities
  • Submitting insurance reimbursement paperwork
• Receipt/budget tracking for expenses incurred as house manager
• Event and appointment coordination as needed
• Travel planning and logistics as needed
• Assist with payroll

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Instacart)
• Grocery shopping as needed
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Special Projects

• Refresh entry, keeping dining table and countertops clear
• Ensure cleaners conduct occasional deep cleans (fridge, oven, baseboards)
• Clean humidifiers/air purifiers

Vehicle Management

• Schedule maintenance
• Fueling/cleaning/organizing vehicles
• Track registration/insurance

Vendor Oversight

• Oversee cleaners/contractors/handymen
• Research/coordinate repairs and quotes

How to Apply

Please submit a short intro letter, your updated resume, and 3 professional references with contact information. 

This role requires a background check.

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