Office Manager & Personal Assistant to CEO

Infotrack Office Manager / Personal Assistant To The CEO

InfoTrack is a platform that seamlessly connects law firms to the courts and to the services that they need to litigate successfully. We're global leaders in legal technology with unparalleled expertise in forging integrations that can drastically improve the efficiency of law firms and the legal system.

As a highly ambitious company, we know that our people are critical to our success. That's why we're passionate about fostering a high-performance culture built on professional development, open communication, and transparent leadership. If you're smart, dedicated, and eager to help build a market-leading solution that makes a difference in the lives of our clients, join us.

The Office Manager / Personal Assistant to the CEO ensures the smooth day-to-day operation of the office while providing high-level executive support to the CEO. This role manages office operations, executive scheduling, travel, communications, meetings, vendors, and special projects, serving as a trusted partner in a fast-paced technology environment.

This is a hybrid position based out of our New York City office and requires working in the office a minimum of three days per week.

Responsibilities include:

• Managing daily office operations and vendor relationships.
• Overseeing office supplies, facilities, security, maintenance, and the overall workplace experience.
• Coordinating onboarding logistics and office events.
• Managing the CEO's complex calendar and meeting schedule.
• Coordinating domestic and international travel arrangements and itineraries.
• Screening correspondence and prioritizing communications.
• Preparing agendas, presentations, and meeting materials.
• Taking meeting minutes and tracking follow-up actions and deliverables.
• Processing expenses, invoices, and approvals.
• Supporting Board of Directors and executive leadership meetings.
• Handling confidential and sensitive information with discretion.
• Partnering across departments to support strategic initiatives and special projects.
• Maintaining organized filing systems and executive records.
• Coordinating visitors, meetings, and executive hospitality.
• Performing other duties as assigned.