Admin Assistant

Full-Time Admin Assistant Monday - Friday 8am - 4:30pm (hours may flex slightly to meet site needs). No weekends. No holidays. 40 hours per week. The Administrative Assistant provides confidential, professional administrative support while working in accordance with established policies, procedures, and specific instructions from the executive director or delegated supervisor. Responsibilities include sending correspondence, data entry, issuing receipts as applicable, assisting with administrative projects, and filing. About Us Ecumen is a leading nonprofit senior living provider committed to advocating for older adults through exceptional housing, compassionate healthcare, and innovative services. With over 160 years of experience, we proudly rank as Minnesota’s 8th largest senior living organization. Join a team that makes a meaningful impact and fosters inclusivity and belonging in everything we do. Pay and Benefits Targeted pay range: $21- $24 per hour. Ecumen considers experience, qualifications, and applicable certifications, licenses, and education in determining new hire pay. Ecumen offers a comprehensive benefits package to our team members. Learn more at Essential Job Responsibilities Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff. Composes, types, copies, and disseminates special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff. Organizes and maintains filing systems including assembling medical charts, organizing and purging medical records. Sends and receives fax transmissions. Assists with inventory control and purchasing and ordering medical and office supplies. Performs errands for the organization. Conducts projects. Performs other duties as assigned. Minimum Required Qualifications High School diploma or GED equivalent Excellent customer service and phone skills Ability to communicate effectively both verbal and written Proficient with Microsoft Office Suite Ability to meet deadlines despite distractions and interruptions Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to Vulnerable Adult and Abuse Policy, HIPAA, Resident's Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations Preferred Qualifications Prior customer service experience preferred Experience working with seniors Must be able to prioritize and organize work effectively and efficiently Must be able to work independently and must be a self-starter Must be able to maintain confidential treatment of information and communications Equal Opportunity Employer Equal Opportunity Employer. Protected Veterans. Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr