Administrative Specialist III

Assistant Vice President - 4-H and Youth Development

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at View email address on click.appcast.io.

For general application assistance or if you have questions about a job posting, please contact Human Resources at View phone number on click.appcast.io or View phone number on click.appcast.io.

Summary of Job Duties

Self-Management-Organize and prioritize tasks effectively to meet outlined deadlines with the expected time frame with minimal delays-Follows attendance and leave policies by reporting to work on time daily and scheduling leave so that it does not interrupt or interfere with completion of job assignments-Exhibits professionalism in behavior and personal presentation with no documented complaints and monitored by supervisors' observations-Ensures the security of confidential information without any documented infractions as monitored by supervisor-Builds trust and credibility by demonstrating reliability and consistency with work performance -Demonstrates the flexibility and adaptability to understand and adopt necessary changes to established practices- Supports the Division's non-discrimination objectives. Recognizes and respects the differences in people with no documented complaints

Communication-Answers telephone in a professional, courteous manner utilizing the correct institutional greetings. Protects the privacy of assigned professionals when taking messages-Sends out emails, correspondence, letters, and other official documents using correct spelling, grammar, and punctuations-Listens to feedback and makes the needed corrective actions without documented complaints-Maintains confidentiality and shares ideas and information appropriately-Relays messages in a timely and efficient manner without delay

Quality & Quantity of Work-Produces high-quality work without documented complaints by supervisor-Properly maintains records and equipment -Takes action to develop or acquire skills that enhance job effectiveness. -Clarifies expectation with specialist about what needs to be done and how to do it without observed infractions-No documented complaints about failure to perform task due to non-job-related activities-Works for assigned specialist in a conscientious manner and incorporates duties into existing workload with due consideration. Ensures monthly postage and copier reports are submitted on time and without error. Assist staff with arrangements for meetings and trainings

Technical Expertise-Drafts correspondence according to supervisor's and staff instructions or standard format with few grammatical errors-Composes, compiles, edits, prints, and enters data for various reports, narratives, newsletters, and training materials from rough draft with few errors-Use technology effectively to complete reports, handouts, budgets, and data entry (including Workday, Excel, Word, PowerPoint, etc.)-Files all paperwork properly and in a timely manner such as travel, leave request, requisitions, publication orders, etc.-Maintains files and routinely consolidate and/or destroy inactive files according to the established Extension policies within the appropriate time frame

Teamwork-Listens to and respects the ideas of other team members & volunteers to help -Positively impacts team by establishing rapport and credibility-Is willing to put in time and effort to get the job done -Shares information, expertise, and resources with others

Financial Record Keeping-Manages, receives and processes registration, payments, and donations for various activities and provides reports for account balances of departmental budgets, grants, and 4-H Foundation funds for specialists as requested

Qualifications

Minimum Qualifications: The formal education equivalent of a high school diploma, plus three years of experience in a related field applicable to the work performed, is required. Completion of an associate degree may substitute for two years of the required experience.

Salary Information: Commensurate with education and experience

Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements

Child Maltreatment, Criminal Background Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity

Grasping, Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Frequent Physical Activity

Lifting, Pushing, Reaching, Walking

Occasional Physical Activity

Crouching, Pulling

Benefits Eligible

Yes