Administrative Assistant- Lincoln School 1276

Administrative Assistant Winchester Public Schools, Lincoln Elementary School — Winchester, Massachusetts. Job Details Job ID: 5752474 Application Deadline: Jul 13, 2026 11:59 PM (Eastern Standard Time) Posted: Jun 02, 2026 4:00 AM (UTC) Starting Date: To Be Determined 43 weeks per year; 35 hours per week; union position. Salary determined by years of service in a similar role in PreK‑12 education. Position Type: Full-Time Job Description The Administrative Assistant provides a wide variety of highly responsible, confidential, and complex administrative duties to assist the Elementary School Principal in the daily operations of the school and serves as a liaison for students, faculty, staff, and the general public. Greets and addresses the needs of all students, staff, parents and visitors; maintains visitors log and provides passes. Maintains the principal’s appointment book; coordinates meetings, conferences, evaluations, schedules, and interview appointments. Acts as liaison between principal, staff, parents and administration. Meets with families to provide consultation and process new student registration applications. Collaborates with other administrative assistants on centralized kindergarten registration process. Communicates announcements, notices and correspondence for principal. Maintains confidential and non‑confidential office files and updates student records. Receives and handles incoming telephone calls; places calls, takes messages and relays them. Prepares bulk‑mailing letters, staff emergency snow chain list, bus and recess duty schedules, and other school‑wide communications. Maintains daily student absences, tardiness, and dismissals for attendance; checks absentee and dismissal notes from parents; updates dismissal log. Registers incoming pupils by preparing registration, census, and cumulative records; assists with kindergarten registration and screening. Maintains the school database in the district’s student information system and updates the school website as requested. Assists the principal with updating and maintaining the master schedule and makes changes as required. Processes and prepares all required student records for students transferring out of the district. Works with the principal to coordinate, distribute, and verify all standardized state testing materials; collects, counts, and returns materials to DESE; places test results on students’ permanent records cards. Prepares a variety of reports/requests for the central administration offices, such as staff attendance, building use/rentals, accidents, labels, and other reports. Maintains daily staff attendance records; compiles and submits weekly payroll and attendance for all school staff for principal review and approval. Greets and coordinates daily substitute teacher assignment and schedule. Tallies lunch orders daily and orders meals for student body and staff. Assists principal with budget preparation and monitoring throughout the school year. Prepares purchase orders and supply orders, verifies receipt, and distributes office supplies; maintains inventory of supplies. Enters requisition requests in district accounting system and prepares invoices for payment. Works with principal to gather, classify, organize, and distribute data for compliance with federal, state, and local laws and policies. Assists staff with proper classroom assignment and coverage; works with custodian in scheduling use of building and processing forms for building use approval. Maintains rental/events calendar. Enters maintenance and custodial work order requests into the district’s facility work order system. Arranges field trips, coordinating with teachers, bus companies, parents and school administrative officers. Participates as a member of the school Incident Management Team upon request. Assists Parents’ Association in collecting all notices/forms for PTA pick up. Other duties as assigned by principal. Equal Opportunity Employer The School District does not discriminate on the basis of race, color, national origin age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning Title VI, Section 504, or Title II of the ADA may contact the Assistant Superintendent or Human Resources. Job Requirements Citizenship, residency or work visa required. Contact Information Ella L Adams‑MacLeod, Principal Lincoln Elementary School Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education