HR Operations Specialist - Onboarding, Offboarding, UI, LOA, and Employee Records

HR Operations Specialist – Onboarding, Offboarding, UI, LOA, and Employee Records Swedesboro, NJ At Wedgewood Pharmacy, we are dedicated to improving the lives of animals through customized medication and compassionate care. Every role in our organization contributes to helping pets live healthier, happier lives. We are a team driven by purpose, quality, and a shared commitment to animal health. We are seeking a detail-oriented and service-focused People Operations Specialist to support essential HR operations throughout the employee lifecycle. In this role, you'll manage onboarding and offboarding, administer unemployment claims and employee leave processes, maintain accurate employee records, and help ensure compliance across our organization. You'll also serve as a trusted resource for employees and leaders while supporting initiatives that create a positive employee experience. This is an excellent opportunity for an HR professional looking to expand their experience in HR operations, systems, compliance, and process improvement. Location / Schedule: This position will work a hybrid schedule in our Swedesboro, NJ office. What you'll do: Manage the employee onboarding process, including background checks, HRIS onboarding, system access coordination, and Form I-9 verification. Coordinate employee offboarding, ensuring accurate and timely separation documentation, unemployment notices, HRIS updates, and completion of required tasks. Serve as the company-wide point of contact for unemployment claims across multiple states, preparing responses, coordinating documentation, tracking determinations, and ensuring compliance with required deadlines. Process and track employee leaves of absence, including FMLA, other leaves, and workers' compensation claims. Maintain accurate employee records, including personnel files, I-9 documentation, training records, and HRIS data. Serve as a first point of contact for employee questions related to policies, benefits, HR systems, and general People Success processes. Prepare and distribute employee communications, compliance notices, verification letters, and other HR-related documentation. Support learning and development administration by tracking required training, certifications, and completion records. Assist with People Success initiatives, including compliance audits, wellness programs, employee recognition, engagement surveys, and reporting. Identify opportunities to improve HR processes, strengthen data accuracy, and support a consistent and positive employee experience. Who you are: Highly organized and detail-oriented, with the ability to manage multiple priorities and meet important deadlines. A strong communicator who enjoys helping employees and delivering excellent customer service. Comfortable handling confidential and sensitive employee information with professionalism and discretion. Proactive, dependable, and able to work independently while collaborating with employees, leaders, and cross-functional teams. Knowledgeable about HR practices, employment laws, employee lifecycle processes, and recordkeeping requirements. Adaptable and comfortable working in a fast-paced environment where accuracy, compliance, and follow-through are essential. What you've done: Bachelor's degree in Human Resources or a related field, or equivalent professional experience. At least 1 year of experience in HR Operations or HR Administration. Experience in at least two of the following areas: employee onboarding, offboarding, unemployment claims, leave of absence administration, or employee records management. Proficiency with HRIS platforms and Microsoft Office applications. Demonstrated experience supporting HR administrative processes, maintaining accurate employee information, and ensuring compliance with applicable requirements. What's in it for you: A comprehensive benefits package that includes health, dental, and flexible spending accounts 401(k) retirement plan with a generous company contribution to help you save for the future Company-paid life and disability insurance Access to voluntary insurance options, including pet insurance! A generous paid time off program that increases every year Opportunity for growth – we believe in promoting from within and do so through our internal job posting program! Pay Range

$50,000 - $70,000 USD

Why We Do What We Do At Wedgewood Pharmacy, your work has purpose. Every prescription you help prepare, support, or deliver contributes to improving the health and well-being of animals. We are passionate about what we do and proud to build a workplace where people feel supported, included, and valued. Our Commitment to Inclusion Wedgewood Pharmacy is an equal opportunity employer. We are committed to building a diverse and inclusive workplace where everyone can thrive. I acknowledge that Wedgewood participates in E-Verify meaning Wedgewood will provide the federal government with my Form I-9 Emloyment Eligibility Verification to confirm that I am authorized to work in the United States. E-Verify is completed for all hires after offer acceptance. For more information, please visit the e-verify.gov website for an overview of the process. Will you now or in the future require employer sponsorship for employment authorization in the United States? Currently, or in the future, does your authorization to work in the United States involve Curricular Practical Training (CPT) or Optional Practical Training (OPT)? Are you at least 18 years old or older? Are you a high school graduate, or have you earned a GED? Have you earned a Bachelor’s degree in HR or related field? Are you able, at the time of employment, to submit verification of your legal right to work in the United States? Have you ever had a professional license denied, revoked, suspended, or otherwise restricted, conditioned, or limited or have you surrendered a professional license, been fined, placed on probation, reprimanded, disciplined, or entered into a settlement with a licensing authority in connection with a professional license you have held in any jurisdiction, or is any such action pending? Have you at any time had an application for registration with the Drug Enforcement Agency (DEA) denied, had a DEA registration revoked, or surrendered a DEA registration for cause? Which HR functions have you independently administered as part of your professional responsibilities? (Select all that apply.) How many years of experience do you have in HR Operations/Administration? Which HRIS platform do you have hands-on experience using? How would you describe your knowledge of HR practices, employment lifecycle processes, and recordkeeping requirements? This position requires a hybrid work schedule based in Swedesboro, NJ. Are you able to meet this requirement? Have you previously interviewed or worked for Wedgewood Pharmacy or any of its affiliates? By selecting YES I consent to receiving recruiting SMS messages from Wedgewood Pharmacy at the phone number provided above. Note: Selecting "no" will not eliminate you from consideration for this role. Message and data rates may apply, depending on your mobile phone service plan. At any time you can get more help by replying HELP to these texts, or you can opt out completely by replying STOP. For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Wedgewood Pharmacy’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. #J-18808-Ljbffr Wedgewood Pharmacy