Database Administrative Assistant

Job Description

Job Description

POSITION SUMMARY

This position provides integral support to multiple parts of Sinai Temple’s work, helping ensure our operation is a “well-oiled machine,” providing a positive experience for our 1,500 members and robust staff.  Under the direction of the Executive Director, s/he acts as supporting and knowledgeable presence, prepared to do whatever is necessary for the smooth and effective functioning of the Temple.   

This person will become the “resident expert” on ShulCloud-the platform through which Sinai Temple manages demographic and financial information, event registrations, and communications.  S/he will play a key role in providing clear and timely correspondence with our members, for purposes ranging from life cycle information to donation acknowledgements.  This position will become an invaluable member of the team, providing meaningful hand-on support to multiple departments, ranging from Membership, Programming, B’nai-Mitzvah, High Holy Days and more.  Finally, this position will be the primary support person to the Temple Executive Director.

PRIMARY DUTIES

1. 
   Information Management and Reporting

• Maintain and update all Temple records accurately and securely
• Create new member accounts
• Provide data reports from ShulCloud, to assist the membership, programming, bnai-Mitzvah, clergy, ritual and Admin departments of Sinai Temple.
• Establish and implement processes by which Temple updates the database and maintains “clean data.”

1. 
   Membership Engagement: Correspondence & Communications

• Generate and manage donor acknowledgement letters and tribute cards in a timely manner
• Prepare life cycle emails to the community.
• Bereavement Related Needs: track and generate communications to members who have recently experienced death of a loved one
  • Assist w/yahrzeit-related data entry
  • Prepare clergy condolence letters immediately following death
  • Prepare clergy condolence letters for thirty (30) days following death
  • Prepare clergy condolence letters six (6) months following death
  • Prepare clergy condolence letters twelve (12) months following death
• Assist with tracking and sending parking stickers for access to Parking Garage
• Assist with entering guest information into our Visitor Management System.

• 
  Problem-Solving /Interdepartmental Support
• B’nai-Mitzvah Department , assist with multiple needs, including but not limited to:
  • preparing customized b’nai mitzvah booklets, trope books and individual certificates
  • assist with monthly communications to b’nai mitzvah families in the year prior to the date
• Assist with Food Ordering for Meetings and Small Events
• High Holidays : assist with a range of holiday specific needs, including but not limited to:
  • Book of Remembrance
  • Yahrzeit “in memoriam” video
  • Enlisting vendor support
• Affiliate Groups : provide administrative support to Sisterhood, Mens Club and Chai Society
• Sinai Temple Mental Health Center : assist with logistics and other tasks as needed.

POSITION QUALIFICATIONS

• Knowledge of mail merge
• Comfort with google forms, registration platforms, etc.
• Self-motivated; takes pride in his/her work
• Detail oriented and committed to quality
• Must be proactive!
• Attention to detail is critical
• High emotional intelligence
• Excellent follow-up skills and ability to meet hard deadlines in timely fashion
• Jewish background and/or knowledge of Judaism is preferred
• Ability to complete tasks correctly with minimal “hand-holding”
• Interest and enthusiasm for the mission and activities of Sinai Temple.
• Effectively multi-task.
• Ability to work both independently and as a team.

TECHNOLOGY Requirements

• Proficient with Microsoft Office software (Word, Excel, Power Point)
• Proficient communication through Microsoft Teams

MINIMUM EDUCATION

Associate degree

Sinai Temple is an equal opportunity employer. It considers applicants for all positions without regard to race, color, sex, national origin, age, or any other characteristics protected by applicable state or federal law. This job description is subject to change by management. Reasonable accommodation will be made in accordance with the law.