Legal secretary

Join a Premier Defense Powerhouse in Jacksonville. We are an elite boutique criminal defense firm led by one of Florida's most recognized and respected legal experts. Our firm is synonymous with aggressive advocacy, national media expertise, and an unwavering commitment to our clients' futures.

We specialize in high-stakes litigation-ranging from complex federal white-collar cases to intricate DUI defense. Here, you won't be a face in a corporate machine; you will be a vital part of a small, elite team dedicated to "straight-talk" advocacy. We provide a fast-paced, sophisticated workplace where professional excellence and client empathy are the dual pillars of our success.

Candidate Profile Criminal defense is not a "walk in the park." We need a professional who can handle the intensity of the legal system while remaining a calm port in the storm for our clients.

We are looking for:

• The "Time-Management Pro": You have the emotional intelligence to be compassionate with a stressed client, but the assertiveness to wrap up a conversation efficiently to stay on task.
• The Multi-Tasker: You can pivot between a DMV call and a filing deadline without losing sight of either.
• Tech Literacy: You are highly comfortable using Mac/Apple products and the Microsoft Office Suite.
• The Proactive Partner: You don't wait to be told what to do; you see a need and fill it. You are self-sufficient but work seamlessly within a small team.
• Professional Agility: You remain poised under pressure and can handle the sensitive nature of criminal defense work.

Schedule & Requirements

• Hours: 8:00 AM or 8:30 AM - 5:00 PM.
• The "5:01 Rule": While we respect your time, the nature of legal work occasionally requires staying past 5:00 PM to finish a filing or assist a client. If you must be in your car at 5:00 PM sharp every day, this is not the role for you. *
• Experience: Previous legal experience is preferred, but the right attitude and cultural fit are paramount.

Compensation & Benefits We take care of our team so they can take care of our clients.

• Healthcare: 100% of medical insurance premiums paid by the employer.
• Time Off: 2 weeks of PTO with flexibility for life's unexpected moments.
• Holidays: Paid holiday leave (the firm is closed whenever the Duval County Courthouse is closed).
• Environment: A professional, supportive, boutique office culture in the 32207 area.

salary: $45,000 - $55,000 per year
shift: First
work hours: 8:30 AM - 5:15 PM
education: High School

Responsibilities

• Client Liaison: Act as the primary point of contact; handle intake calls and initial meetings with empathy and professionalism.
• Case Management: Prepare case files, open new filings, and meticulously monitor the firm's main email inbox.
• Agency Coordination: Serve as a liaison with the DMV to request reports and coordinate administrative hearings.
• Scheduling & Logistics: Manage complex calendars for three attorneys, including court dates, depositions, and client meetings.
• Financial Support: Handle accounts receivable duties, including calling clients for payments and processing retainers.
• Workflow Maintenance: Ensure all "non-billable" administrative tasks are completed to keep cases moving forward.

Skills

• Legal (1 year of experience is required)
• Receiving Incoming Calls
• Payment Acceptance
• Secretary - Admin Assist (2 years of experience is required)
• Legal Research
• Filing
• Microsoft Office (4 years of experience is required)
• Apple Products and Software
• Mac
• Receptionist Duties
• Scheduling
• Client Intake
• Accounts Receivable
• Case Management

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.