Office Manager | QuickBooks Experience Required- Hybrid

Job Description

Job Description

Keep the Office Running. Support the Team. Help Drive the Business Forward.

Company: Innovative Envelope Solutions

Location: Holliston, Massachusetts - Hybrid

Schedule: 30–40 Hours Per Week | Flexible Schedule

Job Type: Full-Time

Compensation: $22–$25 Per Hour DOE

About Innovative Envelope Solutions:

Innovative Envelope Solutions helps building owners improve energy efficiency, reduce operating costs, and minimize environmental impact through practical, cost-effective building envelope solutions.

Originally founded as Window Services Incorporated in 1990, we bring more than 35 years of industry experience combined with a commitment to innovation, customer service, and long-term relationships.

We believe great businesses are built by great people. Our team-focused culture emphasizes collaboration, communication, accountability, and professional growth while delivering exceptional service to our customers.

As we continue to grow, we are seeking an organized, dependable Office Manager who can help keep daily operations running smoothly while supporting accounting, administration, customer service, and office coordination functions.

Why Join Us?

• Competitive compensation
• 15 Days PTO
• Paid week off between Christmas and New Years
• 9 Holidays
• Flexible scheduling
• Collaborative and supportive work environment
• Opportunity for professional growth and advancement
• Diverse responsibilities with no two days exactly alike
• Casual office environment
• Growing and stable company
• Meaningful work that supports sustainability and energy efficiency
• Benefits
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) with Company Match
  • Paid Holidays
  • Paid Vacation
  • Paid Sick Time

Position Overview:

The Office Manager serves as the administrative hub of the organization, supporting office operations, bookkeeping activities, customer communications, scheduling, vendor coordination, and internal administrative processes.

This role is ideal for someone who enjoys wearing multiple hats, thrives in a small business environment, and has strong QuickBooks experience.

The successful candidate will play a key role in maintaining organization, supporting leadership, assisting with accounting functions, and helping ensure a positive experience for customers, vendors, and employees.

Key Responsibilities:

Office Management & Administration

• Manage daily office operations and administrative activities
• Answer, screen, and direct incoming calls and emails
• Coordinate calendars, appointments, meetings, and project activities
• Maintain organized digital and physical filing systems
• Prepare correspondence, reports, proposals, and internal communications
• Manage office supplies and vendor relationships
• Receive and track shipments as needed
• Assist with onboarding and administrative support for new employees

QuickBooks & Financial Administration

• Process invoices and billing activities
• Perform data entry and bookkeeping functions
• Maintain accurate records within QuickBooks
• Assist with accounts payable and accounts receivable activities
• Support financial reporting and document organization
• Coordinate with management regarding accounting and office administration needs

Customer & Team Support

• Serve as a primary point of contact for customers and vendors
• Provide excellent customer service and follow-up
• Support leadership and staff with administrative needs
• Help create an organized, efficient, and professional office environment

Qualifications:

• 2+ years of office management, administrative support, bookkeeping, or executive assistant experience
• Some college required; Bachelor's degree preferred
• Experience working in a fast-paced office environment
• Strong QuickBooks experience is required
• Proficiency with Microsoft Office Suite
• Experience with Google Workspace
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Exceptional attention to detail
• Ability to prioritize multiple responsibilities simultaneously
• Strong follow-through and problem-solving skills
• Customer-focused mindset
• Ability to work independently while collaborating effectively with others

Preferred Experience

• Construction industry experience
• Trades, service, contractor, or commercial services experience
• Small business office management experience
• Bookkeeping or accounting support experience
• Vendor coordination and project administration experience
• Preferred Attributes
• Self-starter with strong initiative
• Professional, dependable, and trustworthy
• Adaptable and comfortable in a growing organization
• Positive attitude and team-oriented mindset
• Strong judgment and decision-making skills
• Enjoys helping others and supporting organizational success

Equal Opportunity Employer: Innovative Envelope Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic protected by law.

Alternate Titles:

• Office Manager
• Office Administrator
• Office Manager & Bookkeeper
• Bookkeeper / Office Manager
• Administrative Office Manager
• Business Office Manager
• Office Operations Manager
• Office Coordinator
• Administrative Manager
• Office Administrator & QuickBooks Specialist
• QuickBooks Office Manager
• Small Business Office Manager
• Operations Coordinator
• Administrative Coordinator
• Business Support Manager
• Construction Office Manager
• Service Office Manager
• Administrative & Accounting Coordinator
• Bookkeeping Office Manager
• Executive Administrative Coordinator

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