Administrative Assistant

Administrative Assistant Come and join the Riverside Medical Clinic Family! We have been in the community since 1935. Our mission is to provide comprehensive multi-specialty medical services in the greater Riverside region. Your passion, inspiration, and talents are invaluable to us and our mission to serve others. Our facility can provide a place for you to thrive and continue your professional development. Quality healthcare is our passion, improving lives is our reward. We are working to change lives and transform the delivery of healthcare. Riverside Medical Clinic is the best place to work, practice medicine, and receive care. Summary: The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel. Qualifications: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours: 8:30am-5:30pm Education and/or Experience: High School Diploma or equivalent required. AA/AS degree preferred. Two (2) to four (4) years working in an administrative capacity required. Healthcare clerical or administrative experience required. Knowledge of medical terminology preferred. Able to type 50 wpm. Must have excellent computer skills in Word, Excel, PowerPoint, and Access. Essential Functions: Essential functions are those tasks, duties and responsibilities that comprise the means of accomplishing the job's purpose and objectives. Essential functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable. Assists in the development, maintenance, and tracking of departmental files. Provides admin support for department leadership including preparing reports, updating and maintaining spreadsheets, documents and workflows. Responsible for department supply ordering and inventory. Coordinating and conducting administrative tasks related to new clinic or department openings. Assists Medical Records department with patient related documents. Maintain department files and share drives. Department files: staff competencies, new and existing workflows, maintains departmental related spreadsheets, contact groups and projects. Maintains department share drive, ensuring folders are up to date. Prepares reports for department leadership. Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and orders lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members prior to meetings, sends out reminders, prepares agendas, takes minutes and prepares minutes for distribution to members. Edits, updates and maintains department documents including, guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with Quality Executive Administrative Assistant to ensure departmental policies are up to date. Maintains department master calendar, schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews (if needed). Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit related requirements. Responsible for maintaining department binders and literature. emergency preparedness binders for department., including maintaining and updating orientation binders. Assists with completing administrative forms and documents related to staffing. Verifies department communication for accuracy. Assists in editing electronic communication from department leaders. Must always maintain a friendly and professional attitude. Must maintain a high level of confidentiality while being exposed to highly sensitive patient and company related information in all forms. Other duties as assigned. This opportunity offers the following: Challenging and rewarding work environment Growth and Development Opportunities within UHS and its Subsidiaries Competitive Compensation About Universal Health Services One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. During the year, UHS was again recognized as one of the World's Most Admired Companies by Fortune; and listed in Forbes ranking of America's Largest Public Companies. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. EEO Statement All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success. Avoid and Report Recruitment Scams At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.