Office Coordinator

Job Description

Job Description

Office Coordinator Location: Salinas, California We are seeking a highly organized and dependable Office Coordinator to join our team in Salinas, California. This is an excellent opportunity for someone who enjoys keeping operations running smoothly, thrives in a fast-paced environment, and takes pride in accuracy, organization, and follow-through. In this role, you will play an important part in supporting administrative and accounting-related processes that help teams stay on schedule, maintain accurate records, and ensure documentation is complete and audit-ready. If you are detail-oriented, proactive, and comfortable balancing multiple priorities, we encourage you to apply. What You’ll Do Enter and maintain client and program information in internal systems with a high level of accuracy. Track task assignments, deadlines, attendance records, and required supporting documentation across multiple workflows. Review records for completeness before final submission and flag missing information, delays, or discrepancies to the Program Manager. Maintain organized logs for active and completed work and assist with preparing reports for internal distribution. Upload, label, and organize documentation so records remain accessible, accurate, and audit-ready. Support reconciliation efforts by comparing records across systems, documenting discrepancies, and tracking issues through resolution. Monitor referrals, scheduling activity, attendance details, and document submission timelines from external partners and vendors. Assist with file reviews using established checklists to identify missing information and prepare materials for leadership review. Send timely follow-up communications regarding schedules, required paperwork, and approaching deadlines. Keep shared files, logs, and tracking tools up to date to support smooth day-to-day operations.
Posted by Recruiting Manager Scott G Moore (Apply here and connect on LinkedIin also)What We’re Looking For High school diploma or equivalent required. At least 2 years of experience in administrative support, office coordination, operations support, compliance support, or a related environment. Experience with accounting-related tasks such as accounts payable, accounts receivable, invoice processing, or record reconciliation. Strong data entry skills with excellent accuracy and attention to detail. Ability to manage multiple priorities and meet deadlines in a busy, deadline-driven environment. Strong written and verbal communication skills. detail oriented discretion and the ability to handle sensitive and confidential information. Valid California driver’s license and ability to pass required background screening. Flexibility to work varying start times between 8:00 AM and 10:00 AM.