Administrative Assistant

Job Title

Administrative Support for Senior Manager in the Joint Affordability War Room (AWR)

Responsibilities include:

• Administrative support for Senior Manager in the Joint Affordability War Room (AWR).
• Manage dynamic multi-disciplinary schedule via Microsoft Outlook with rapid notification of schedule changes.
• Anticipate and coordinate with Program Manager regularly for near term and long term staff actions.
• Support front office and staff meeting agenda coordination. Will attend and take minutes and create action items as required.
• As needed, arrange domestic and international travel and prepare expense travel reports.
• Manage multiple audiovisual and telecommunications devices within the facility.

Basic Qualifications:

• Administrative Assistant experience.
• Must be proficient in MS Office (Outlook, Word, Excel and PowerPoint).
• Experience in managing emails, calendars and schedules.
• Experience in travel planning and expense reporting.
• Capable of obtaining a DoD Security Clearance.

Desired skills:

• Capable of prioritizing and operating at the next level of leadership.
• Advanced office administration, including planning, communications, information distribution.
• Advanced user of MS Outlook email and calendar.
• Advanced user of Microsoft Office Word, EXCEL, Power Point; expert in web-based applications on desktop and mobile devices.
• Manage travel related risks and anticipate alternate actions.
• Demonstrable evidence of working in a diverse cultural team and customer environment.
• Demonstrable evidence of being a team player capable of establishing a partnered environment in the department and with adjacent teams.
• Demonstrated evidence of being a team player working with internal and external teams seeks excellence in all assignments.
• Evidence of being a Fast Learner; excellent verbal and written abilities to interface with domestic and international customers.
• Self-motivated and highly driven.