Administrative Specialist

Administrative SpecialistJoin a leading fleet management organization where you'll play an important role in keeping vehicles compliant, registered, and legally on the road.As an Administrative Specialist, you'll work in a fast-paced, collaborative environment supporting vehicle registration, titling, and compliance activities for commercial fleets across the country. This is an excellent opportunity for someone who enjoys problem-solving, customer interaction, and working with a supportive team that offers strong advancement opportunities.What You'll DoVehicle Registration & ComplianceProcess vehicle registration renewals accurately and efficiently across multiple jurisdictions.Ensure vehicles remain legally registered and compliant with state and local requirements.Research and resolve registration, licensing, title, and tax-related issues.Communicate with drivers, government agencies, and vendors to obtain required documentation and resolve outstanding items.Verify registration fees and reconcile billing discrepancies.Partner with internal teams to prevent delays and ensure exceptional service.Driver Fulfillment & DocumentationPrepare and process vehicle title, registration, tax, and ownership documents.Review paperwork for accuracy and compliance with state and county regulations.Investigate and resolve document rejections or missing information.Order and track replacement documentation through manufacturer systems.Utilize internal databases and technology tools to manage workflows and maintain detailed records.What We're Looking ForStrong organizational skills and exceptional attention to detail.Ability to multitask and prioritize effectively in a fast-paced environment.Excellent communication and customer service skills.Strong problem-solving abilities and a proactive mindset.Comfortable using Microsoft Office, databases, and web-based systems.Team-oriented professional who asks questions, learns quickly, and enjoys collaborating with others.Self-motivated with the ability to work independently when needed.Preferred QualificationsHigh School Diploma or GED required.2+ years of administrative, office support, customer service, or operations experience.Experience with Salesforce or similar case management systems is preferred.Basic math and analytical skills.Experience working in a detail-focused or transactional environment is a plus.Why You'll Love This OpportunityDirect hire opportunity with a stable, growing organizationSignificant opportunities for career advancement within Compliance and other departmentsComprehensive training and ongoing developmentSupportive, family-oriented culture that values teamwork and collaborationCompetitive benefits package including:Modern Schaumburg office with excellent amenities and easy highway accessCulture FitThis role is ideal for someone who enjoys staying organized, working through challenges, and contributing to a collaborative team environment. If you're dependable, detail-oriented, and looking for a long-term career path with growth opportunities, we'd love to connect with you.