Administrative Assistant

Job Description

Job Description

Administrative Assistant

Tax Processing and Bookkeeping

Alario & Associates, CPAs is seeking an organized and dependable Administrative Assistant to join our Warwick, New York office. This position plays an important role in supporting our tax and accounting team and helping the firm operate smoothly, particularly during tax season.

Primary responsibilities include

• Assembling, processing, and delivering individual and business tax returns

• Managing electronic signatures, e-file authorizations, and client documents

• Tracking the status of tax returns and following up on missing information

• Performing light bookkeeping and data-entry work

• Preparing client invoices and managing accounts receivable.

• Recording banking activity and performing basic bank reconciliations

• Scanning, organizing, and maintaining electronic client files

• Answering phones and assisting clients with routine administrative questions

• Providing general administrative support to the firm's accountants

The ideal candidate will have

• Strong organizational skills and close attention to detail

• Good written and verbal communication skills

• Comfort working with numbers and confidential financial information

• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel

• The ability to manage multiple deadlines in a professional office environment

• A friendly, professional manner when working with clients and coworkers

• Prior experience in a CPA firm, tax office, bookkeeping position, or professional-services firm, although we are willing to train the right candidate

Experience with QuickBooks, CCH tax software, ShareFile, or similar accounting and document-management software is a plus.

This is a full-time, in-office position with a stable, established local CPA firm. Regular overtime and Saturday work are required during tax season. The firm offers employee benefits, including a 401(k) retirement plan. Compensation will be based on experience.

To apply, please submit your resume and a brief introduction describing your relevant experience.

Alario & Associates, CPAs

Warwick, New York

Alario & Associates was founded in 1990 by Jeffrey D. Alario, CPA. After 7 years of public accounting experience in a midsized firm in northern New Jersey, Jeff saw the need for a more personalized approach to the traditional CPA firm services.

Today we service privately held businesses and clients primarily throughout the metro New York area.

Our staff consists of a seasoned team of individuals with in-depth experience in various disciplines in tax and accounting.

Most of our staff has been with the firm for over 7 years. We are a group of professionals you will consider your accounting family.

Our firm is large enough to attract good talent to provide top-notch services, yet small enough to have a close working relationship with all our clients.

We have 4 CPA’s and 3 accountants on staff, as well as a team of para-professionals, several of whom have been with the firm for over 15 years.

Our business consists of privately held companies in various industries and sizes from $500K to $500 million in revenue. They include the following:
-Pharmaceuticals
-Manufacturers
-Construction Contractors
-Real Estate
-Import/ Export
-Professional Services
-Wholesalers & Retailers

Company Description

Alario & Associates was founded in 1990 by Jeffrey D. Alario, CPA. After 7 years of public accounting experience in a midsized firm in northern New Jersey, Jeff saw the need for a more personalized approach to the traditional CPA firm services.\r\n\r\nToday we service privately held businesses and clients primarily throughout the metro New York area.\r\n\r\nOur staff consists of a seasoned team of individuals with in-depth experience in various disciplines in tax and accounting.\r\n\r\nMost of our staff has been with the firm for over 7 years. We are a group of professionals you will consider your accounting family.\r\n\r\nOur firm is large enough to attract good talent to provide top-notch services, yet small enough to have a close working relationship with all our clients.\r\n\r\nWe have 4 CPA’s and 3 accountants on staff, as well as a team of para-professionals, several of whom have been with the firm for over 15 years.\r\n\r\nOur business consists of privately held companies in various industries and sizes from $500K to $500 million in revenue. They include the following:\r\n-Pharmaceuticals\r\n-Manufacturers\r\n-Construction Contractors\r\n-Real Estate\r\n-Import/ Export\r\n-Professional Services\r\n-Wholesalers & Retailers