Payroll Administrator I

Benefits

• Paid Time Off & Paid Company Holidays
• Medical, Dental, Vision & Life Insurance
• Flexible Spending Account (FSA)
• 403(b) Retirement Plan with Company Match
• Short-Term & Long-Term Disability
• $0 Copay for Legacy Provider visits
• $0 Copay for prescriptions filled at Legacy Pharmacies
• Travel Insurance & Pet Insurance
• Subsidized Gym Membership
• And much more!

Apply today in less than 3 minutes using your phone, tablet, or computer!

Location: Remote

Payroll Administrator I - Job Overview

Schedule: 8AM-5PM

Are you ready to make a meaningful difference in the world of community healthcare? At Legacy Community Health, we're more than just a healthcare provider; we're a vibrant community dedicated to improving lives. We're looking for a passionate and detail-oriented Payroll Administrator to join our team and help us continue our mission of providing outstanding care.

As a Payroll Administrator, you'll be an essential part of our corporate administration team, ensuring that our employees are paid accurately and on time, so they can focus on what they do best – caring for our community.

• Role Highlights: Be the go-to person for payroll processing and provide exceptional customer service to our employees and departments.
• Work Environment Benefits: Enjoy a supportive and collaborative team atmosphere where your contributions are valued.
• Impact and Growth Opportunities: Play a key role in our mission-driven organization and grow your career with us.
• Team Collaboration: Work closely with senior payroll staff and other departments, including Accounting and HR, to ensure seamless operations.
• Mission-Driven Elements: Help us create a positive impact on community healthcare by supporting our dedicated team of healthcare professionals.

About Legacy Community Health

• Committed to providing comprehensive healthcare services to all, regardless of ability to pay.
• Recognized for our innovative approaches to community health challenges.
• Offering opportunities for personal and professional growth, including loan repayment programs.
• A supportive environment that fosters collaboration and teamwork.

Key Responsibilities

• Perform assigned payroll and expense processing tasks for each pay period with precision and timeliness.
• Monitor and maintain the Payroll email inbox, providing prompt responses to routine inquiries and escalating complex issues as necessary.
• Deliver exceptional customer service by addressing basic payroll questions and explaining standard policies and procedures.
• Review and input hours worked, hours not worked, and basic pay or deduction items with accurate data entry and documentation.
• Assist in preparing preliminary payroll audits and final payroll reports, identifying discrepancies and collaborating with senior team members for resolution.
• Support the processing and distribution of live checks and direct deposits, ensuring accuracy and timely delivery.
• Assist with calculating standard payroll deductions and escalate complex issues to senior staff.
• Assist with paid leave entry and reporting within the HRIS system, ensuring adherence to company policies.
• Support payroll tax processes and escalate complex tax matters to senior payroll staff.
• Assist in reviewing payroll general ledger entries and fund distribution reports, reporting discrepancies to the Lead Payroll Administrator or Payroll Supervisor.
• Collaborate with Accounting, HR, and Operations to provide payroll information and support as needed.
• Assist with audit requests and nonprofit or grant reporting tasks by organizing payroll data.

Minimum Qualifications

• High school diploma or equivalent. B.A., B.S. in Accounting, Business or Finance from an accredited university, or equivalent experience of 2-5 years minimum performing Payroll, HR, and/or accounting functions. Minimum 2-5 years of related experience (Payroll, HR, accounting, billing, finance, administrative support). Basic understanding of payroll practices and a willingness to learn wage and hour laws, FLSA, tax withholding rules, garnishments, benefits deductions, and paid leave regulations. Familiarity with payroll systems, HRIS platforms, or timekeeping software; ability to learn new systems quickly with training. Proficient computer skills, including Microsoft Excel (basic formulas, sorting, filtering), Windows, and general office software.

About Legacy Community Health

As the largest Federally Qualified Health Center (FQHC) in Southeast Texas, Legacy Community Health has been delivering comprehensive, high-quality, and affordable health care for nearly 40 years. With more than 50 clinics across the Greater Houston and Gulf Coast region, we continue to grow strategically and invest in our communities. By innovating how care is delivered, we've stayed at the forefront of connecting our communities to health—every day, in every way. At Legacy, we know our success is powered by our people. We're always looking for talented, passionate individuals who want more than a job—they want a meaningful career that makes a real impact. Explore our open positions and see if a career at Legacy is right for you.

At Legacy Community Health, our mission—Driving healthy change in our communities—guides everything we do. To fulfill this mission, every team member is expected to embody the following core attributes in their daily work, regardless of role or department:

Approachable & Collaborative

We bring our expertise without ego. In a collaborative healthcare environment, humility fosters trust and teamwork. Our employees value diverse perspectives, seek input from others, and are unafraid to acknowledge when they need help. We stay grounded in our purpose: to serve patients and communities with compassion and humility.

Driven & Committed

We are driven by a deep commitment to excellence in patient care and organizational improvement. Our employees take initiative, embrace challenges, and go the extra mile to support our mission. Whether improving patient outcomes, streamlining processes, or stepping up in times of need, we are always striving to drive healthy change—within ourselves, our teams, and the communities we serve.

Perceptive & Thoughtful Communicators

We value emotional intelligence as much as clinical or technical skill. Our team members demonstrate sound judgment, cultural sensitivity, and the ability to navigate complex situations with empathy and professionalism. They communicate clearly and respectfully with patients, families, and colleagues, building trust and fostering a safe, inclusive environment for all.