Payroll Administrator

Job Summary

The Payroll Administrator’s will be responsible for ongoing administration of payroll generation/balancing, internal/external reporting, time and labor analysis, as well as records/ retention. Reporting to the Payroll Manager this person will help to ensure delivery, communication, and administration of payroll programs are supported and completed effectively and in a timely manner.

Job Responsibilities

• Administers full cycle payroll processing, from time entry through payroll staging and post payroll processing for weekly payroll cycles.

• Produce payments for PRAs, travel expenses, paid time off, and shortages.

• Achieve timely resolution of employee payroll issues including paycheck issues, distribution, and employee questions.

• Build ongoing internal and external client service relationships for all payroll related matters.

• Maintain payroll records and reports, exports and imports data, and processes override deductions.

• Remains knowledgeable of current and changing laws and regulations affecting local, state and overall U.S. payroll administration.

• Maintains detailed knowledge of all Company plans, programs, and benefits as they relate to payroll administration.

• Assists in the completion of 940/941 quarterly tax reports and state unemployment tax reporting, as well as weekly federal tax deposits.

• Performs special projects and assignments as required.

• Prepare and submit weekly certified payroll reports and other documentation as required per contract specifications.

Job Requirements

Education

• Bachelor’s degree in Accounting, or related field of study, or high school diploma/GED with equivalent work experience.
• Certified Payroll Professional preferred.

Experience

• 3-5 years of payroll administration experience.
• Relevant industry experience in commercial, residential and multifamily construction preferred.
• Hands on experience with JD Edwards Enterprise One a plus.
• Familiarity with prevailing wage and certified payroll job requirements and reporting preferred.
• In-depth knowledge of the FLSA, and DOL/IRS guidelines and regulations. As well as other payroll laws/regulations and ability to interpret and apply those to ongoing payroll administration efforts.
• Ability to work in a fast-paced environment, as well as the ability to meet deadlines.

Skills

• Bilingual (English/Spanish) is a plus.
• Must have excellent Excel skills.
• Must have excellent math skills and attention to detail.
• Solid analytical skills and attention to detail. Ability to use independent judgement with discretion.
• Ability to manage multiple projects and deadlines with changing priorities.
• Strong interpersonal skills and team work orientation to address any issues, confidentiality and professionalism.
• Ability to communicate directly with all levels of the organization.
• Microsoft Office (Excel, Outlook, Word, and Power Point)
• Must be willing to learn and train with multiple team members.
• Knowledge of construction certified payroll

Working Conditions

• Able to perform work indoors in an office environment.
• Able to work in an office environment with moderate pressure to meet deadlines.
• Able to work overtime to meet established deadlines.

Physical Requirements

• Able to communicate orally and write in a clear manner.
• Able to hear oral communication either in person or on equipment such as telephone or mobile phone.
• Able to operate a personal computer, either desktop or laptop, for extended periods of time creating, composing and reviewing documents and spreadsheets.
• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner and calculator.

Direct Reports

This position has no supervisory responsibilities for direct reports

We are an Equal Opportunity Employer