Clinical Administrative Assistant

The Department of Pathology at UCSF aims to achieve the highest standards in patient care, research and education. The Department provides diagnostic pathology services in a wide variety of subspecialties with highly trained subspecialists who are recognized nationally and internationally for their expertise. The Department's research programs are diverse and interface with a wealth of basic and translational research programs that are a hallmark of UCSF. Our educational programs include a research-intensive academic residency program and fellowships in cytopathology, dermatopathology, gastrointestinal and liver pathology, gynecologic pathology, neuropathology and surgical pathology.

Under general supervision, the Clinical Administrative Assistant is responsible for performing daily clinical administrative duties in support of the Dermatopathology Services. Duties include same day receiving, organization and accessioning of tissue cases. Enter clinical and patient demographic information. Edit clinical and diagnostic information entered via auto-load and manual processes. Incumbent must maintain high levels of accuracy, productivity, thoroughness and completeness. Adhere to all department and institution procedures and protocols at all times.

%

of time

Essential Function (Yes/No )

Key Responsibilities

(To be completed by Supervisor)

60%

Yes

With a high degree of productivity, efficiency and accuracy identify and sort incoming specimens by clinical description, type of procedure, medical history and specimen site with attention to clinical complexity, their urgency, who the referring physician was, whether an electronic interface exists and the financial coverage. Enter clinical and demographic data for tissue cases. Review completeness of insurance information provided.

35%

Yes

In a timely manner and with a high degree of accuracy, contact referring physician's office if clinical or demographic data is incomplete. Perform QC for all accessioned demographic entries, and make corrections as needed.

5%

No

Perform other duties as assigned.

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Required Qualifications

• High school graduation
• Four (4) years of related administrative experience or an equivalent combination of education and experience
• Must be reliable, dependable, punctual and possess an excellent attendance record
• Excellent typing and data entry skills. Superior spelling and grammar, excellent oral and written communication with attention to nuances and detail
• Maintain focus and consistently deliver a quality product within tight timeframes

Preferred Qualifications

• Knowledge in all aspects of medical terminology as it applies to dermatology and pathology

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Required Qualifications

• High school graduation
• Four (4) years of related administrative experience or an equivalent combination of education and experience
• Must be reliable, dependable, punctual and possess an excellent attendance record
• Excellent typing and data entry skills. Superior spelling and grammar, excellent oral and written communication with attention to nuances and detail
• Maintain focus and consistently deliver a quality product within tight timeframes

Preferred Qualifications

• Knowledge in all aspects of medical terminology as it applies to dermatology and pathology