Executive Assistant to the Founders

Responsibilities Executive Support: Manage complex and dynamic calendars, prioritizing competing demands. Coordinate meetings with clients, consultants, subcontractors, and internal teams. Draft and manage professional correspondence and internal communications. Coordinate travel logistics and detailed itineraries. Serve as a gatekeeper and liaison for executive communications. Operations & Project Coordination Support active construction projects through documentation, scheduling, and coordination. Track project deadlines, deliverables, and follow-ups across multiple teams. Assist with permits, contracts, and project documentation organization. Coordinate with project managers, subcontractors, and consultants. Help ensure clear communication between office and field teams. Track invoices, expenses, and reimbursements. Assist with vendor coordination and basic bookkeeping. Maintain organized filing and document systems. General Support Assist with company events, meetings, and team coordination. Build strong cross-functional relationships. Take ownership of ad hoc projects and problem-solving as needed. Qualifications 5+ years of experience supporting executives or leadership teams. Experience in construction, real estate, architecture, or related industries preferred. Strong organizational and project coordination skills. Excellent written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. High level of discretion and professionalism. Proactive mindset with strong problem‑solving ability. Bachelor’s degree preferred but not required. Technical Skills: Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams) Google Workspace Docusign and document management tools Familiarity with construction documentation is a plus What We’re Looking For: Someone who anticipates needs rather than reacts. Comfortable working across office and project environments. Highly detail‑oriented with strong follow‑through. Calm under pressure and adaptable to changing priorities. Interested in growing with a company over time. Why Join Singular Builders: Work directly with experienced founders on complex, high‑quality projects. Be part of a fast‑growing company with real momentum in the BayArea. Gain exposure to both executive leadership and construction operations. Play a meaningful role in shaping how a growing company operates. Join a team that values quality, collaboration, and thoughtful problem‑solving. Additional Information Compensation and Benefits: $115,000 – $145,000 base salary (depending on experience) Performance bonus Profit sharing 401(k) Health, dental, vision insurance (with select plans 100% covered by the company) 4 weeks paid time off Paid holidays This is an in‑office role based in SanFrancisco. Occasional visits to project sites and meetings. Some flexibility required based on project and executive needs. At this time, Singular Builders is not considering relocation for open positions. Candidates should be locally based or prepared to relocate independently. The Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, religious creed, disability (mental and physical), HIV and AIDS, medical condition (cancer and genetic characteristics), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know. This job description may be modified at any time at the sole discretion of Singular Builders. #J-18808-Ljbffr