HUMAN RESOURCES COORDINATOR

Job Description

Job Description

Are you a hospitality professional with experience in Human Resources and have a love for hospitality and genuinely exceeding expectations? Would you like to further your hospitality career in an upscale resort environment with breathtaking views? If so, please read on! Fisher Island Club is looking to hire a full-time Human Resources Coordinator.

This position has a competitive wage , depending on experience. All eligible full-time regular employees are also offered great benefits , including medical, dental, vision, a 401 (k) retirement savings plan, vacation time, paid time off (PTO), short-term disability, life insurance, AD&D, free parking, and free meals . If this sounds like the right opportunity for you to dive deeper into the hospitality industry, consider applying to join our exceptional team today!

ABOUT FISHER ISLAND CLUB HOTEL & RESORT

Accessible only by ferryboat or private yacht, our boutique property is comprised of a collection of just 15 graciously appointed historic and reimagined cottages, villas, and guesthouse suites that surround the now-iconic limestone and marble Vanderbilt Mansion mere steps from the beach, pool, spa, restaurants, and marina. Our private membership-only club boasts a beach club with one of the country's only genuinely secluded beaches, a 15-room all-suite luxury hotel, an award-winning championship golf course, 17 tennis courts, 4 pickleball courts, two deep-water marinas, a variety of casual and formal dining venues, a spa, a salon, a fitness center, the Vanderbilt Theater, an aviary with over a dozen exotic birds, and an observatory for stargazing. No other Miami resort or hotel offers the type of world-class luxury and 5-star level of service that we do.

It is the superior service and attention to detail that our staff provides to our residents, members, and hotel guests that distinguishes us from other private clubs. That's why we consider the health and well-being of our staff members to be one of our highest priorities. In addition to  competitive wages , we are pleased to offer a  variety of excellent benefits and  career growth opportunities .

Position: HR Coordinator Reports to: Dir. of HR/ HR Manager

Department:  Human Resources                                     FLSA : Non-Exempt

Job Summary:                                                             Updated: 2013

The Human Resources Coordinator will be assisting with all the administrative functions and supporting all aspects of the Human Resources Departments. 

Primary Responsibilities:

1. Coordinating and following up with the “Employee of the Month/Manager of the Quarter” events.
2. Full coordination of the Employee Newsletter.
3. Coordinating New Hire Orientation.
4. Assisting on the recruiting for Fisher Island Club.
5. Receiving applications and coordinating interviews with managers.
6. Conducting security clearances for all candidates coming for interviews.
7. E-mailing weekly employment opportunities to all Fisher Island employees, Work-Force Agencies and Universities.
8. Providing qualified applicants with paperwork, such as: drug test/background consent form.
9. Entering background check information into “ADP Screening and Selection Services System”.
10. Following up on background-on-background check/drug test results.
11. Completing new hire process, which include providing new hire package, verifying all paperwork, preparing/filing I-9 form and new hire paperwork, etc.
12. Entering all new hire data, transfers, address changes, direct deposit, and W-4 information and salary increases in ADP.
13. Collecting employee requisition forms and posting new openings on the Employment Opportunities bulletin boards.
14. Preparing and maintaining employee files.
15. Processing terminations, accordingly, which include receiving the PAF (Personnel Authorization Form) Termination form from the manager, pulling out files and I-9 to transfer into the termination cabinet and inputting the termination information into the ADP system; provide Paymaster with a copy of the PAF Term form as well.
16. Maintaining Independent Contractor files/Employee and Department records up to date.
17. Preparing nametags for employees.
18. Handling routine requests for employment/employee verifications.
19. Answering/making calls on behalf of the Human Resources Department and assisting employees with any inquiries.
20. Stocking and ordering office supplies.
21. Preparing office invoices for the Human Resources Director approval and forward invoices to accounting.
22. Preparing, routing and mailing birthday cards on a monthly basis.
23. Coordinating the mile-stone Employee Anniversaries/Luncheon on a yearly basis, this includes cards sent to the employee’s home.
24. Collecting mail from Executive offices daily.
25. Sorting/distributing incoming mail.
26. Answer e-mails from applicants that are interested in applying or with inquiries of employment opportunities.
27. Preparing New Hire Packages, as needed.
28. Assisting with the preparation of all Human Resources events.
29. Issuing and cancelling employee meal key cards and reconciling invoices for our Meal Key vendor. 
30. Collecting money for lost meal cards and name tags replacements.
31. Sending Thank You letters to applicants/candidates.
32. Assisting in processing yearly employee reviews.
33. Taking special event photographs.
34. Posting memos and flyers, as requested.
35. General filing for the Department.
36. Assisting in the end of year trans-filing and updating the Human Resources share drive, as necessary.
37. Coordinate Exit Interviews and maintain records on items to be returned by terminated employees.
38. Perform additional duties/projects as assigned by the Human Resources Director and Human Resources Manager.

Position Requirements:

• Must be proficient in MS Word, Excel, PowerPoint and Outlook.
• Detail-oriented individual with the ability to multi-task.
• High level of confidentiality is a must.
• Must have excellent communication skills.

Education/Experience/Skills:  

• At least 2 years of Human Resources experience is required.
• Must have a High School Diploma.

Working Conditions: 

• Office Environment