Administrative Assistant

Job Description

Job Description

ADMINISTRATIVE ASSISTANT (DECA HIGH)

JOB DESCRIPTION

The Dayton Early College Academy (DECA) is an award-winning, high performing network of charter schools located in Dayton, Ohio. Serving grades K-12, DECA’s three campuses are singularly focused on helping children from the city of Dayton gain the skills they need to be successful in college and beyond. 

We prepare future college graduates today to become the leaders of our community tomorrow.

1. Put students first;
2. Demand success;
3. Invest deeply in relationships;
4. Do what’s right;
5. Prove education changes lives;
6. Find joy.

We serve students in grades K-12 in the Dayton Public School area; academic proficiency is not considered during the admissions process. Admission is first come, first served. 

• 94% of our students are African-American and 72% are economically disadvantaged;
• Over 80% of our students will be first in their family to go to college;
• DECA is committed to providing a rigorous and engaging academic curriculum;
• Our campuses foster an awareness of social justice issues; 
• Strong community partnerships are at the core of our success;
• DECA alumni graduate from college at a rate nearly 5 times the national average for first generation college students and on par with their suburban counterparts.

Successful Applicants:

• Are developing and practicing cultural competence in their teaching, teamwork, and leadership;
• Build relationships with students, families, colleagues, and community;
• Provide, seek, and act on feedback;
• Live our Core Values

Job Summary:

This employee is responsible for performing a wide variety of clerical tasks required in the daily operations of the Dayton Early College Academy. This position reports to the building principal.

Qualifications:

• Ability to meet and work effectively with the public;
• Ability to maintain effective working relationships with all employees;
• Ability to manage confidential information;
• Knowledge of office procedures and school district procedures;
• Excellent organizational skills;
• Effective oral and verbal communication skills;
• Ability to improvise and work through uncertainties;
• Proficiency with Microsoft Office suite, Google Docs, and other related software and technology;
• Leadership skills;
• Excellent problem-solving skills;
• Ability to work effectively with diverse populations.

Desired Qualifications:

• High school diploma;
• Knowledge of eSchool system
• Knowledge of EMIS reporting and procedures

Specific Responsibilities Include:

• Receiving/directing visitors;
• Answering calls and directing to appropriate staff;
• Inputting, monitoring and reporting student data in eSchool:
• Daily attendance;
• Maintain family contact information;
• Maintain office referrals;
• Tracking students entering and leaving the building (Sinclair, job shadows, internships, etc.);
• Maintaining accurate student phone numbers in DECA’s One Call system;
• Preparing memos and other forms of correspondence (e.g. newsletters);
• Compiling data under supervision;
• Maintaining off-campus lunch eligibility;
• Requisitioning and inventorying office supplies;
• Performing work requiring decisions and notification of key personnel;
• Filing correspondence and records;
• Operating and maintaining office equipment;
• Providing EMIS assistance to EMIS coordinator as needed;
• Monitoring leave requests in employee kiosk;
• Coordinating teacher coverage (i.e. substitue teachers);
• Coordinating suspension appeal and expulsion hearings;
• Periodically transport students complying with traffic ordinances and school transportation policy; 
• Performing other duties as required.

Working Environment:

Workplace locations include:

• School, activity center, outdoor play areas;
• Retreat/field sites; and
• Other environments as deemed necessary/appropriate.

Terms of Employment:

• 260 days
• Salary to be determined based on experience and education level.
• All staff members are issued one-year contracts.

Physical demands:

• While performing the duties of his/her job, the employee is regularly required to stand, walk, sit, talk, and/or hear.
• The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required for this position include close vision, distance vision, and depth perception.

Additional Working Conditions:

• The noise level in this work environment is quiet to loud depending on the activity and location.
• Working conditions for this job include (1) possible exposure to blood, bodily fluids, and tissue; and (2) occasional operation of a motor vehicle to transport students.
• The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

The information in this job description is in compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for the position. Additional duties performed by individuals currently holding the position and additional duties may be assigned.

This position is exempt from the Fair Labor Standards Act.

Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.

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