House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support)

Location: Rockville, MD 20852

Employment Type: Full-Time, 30-40 hours per week

Schedule: Monday - Friday, 9:00 AM - 5:00 PM, with flexibility for occasional evening coverage

Compensation: $30-$35/hour commensurate with experience

Start Date: ASAP

Requirements

• Reliable transportation
• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (excluding COVID-19 and influenza), subject to applicable legal accommodations.
• Current CPR and First Aid certification (or willingness to obtain prior to start)

About Our Family

We're a warm, active, and down-to-earth family with three children and a sweet, senior dog. Both parents work from home in demanding careers and travel from time to time, so there are always plenty of moving pieces behind the scenes. More than anything, we're looking for someone who can take meaningful household responsibilities off our plates so that when we're together as a family, we can spend more of that time being present with our kids.

Our home is relaxed, welcoming, and full of activity. Our two older children are in school, while our youngest is still at home. We're an easygoing family but we've also learned that our household functions best when there is someone bringing structure, organization, and thoughtful systems to the day-to-day.

There is simply a lot to manage — childcare, tidying and household resets, errands, meal prep, coordinating with cleaners and vendors, and the ongoing list of household projects. We want someone who can look at the bigger picture and help us stay ahead of it, rather than constantly feeling like we're catching up.

We value warmth, trust, and open communication, particularly when it comes to our children. We're looking for someone who will respect how we are raising our kids, reinforce the routines and boundaries we establish, and become a caring and trusted presence in their lives. At the same time, we want this person to feel comfortable in our home, laugh with us, and genuinely enjoy being part of our family's day-to-day rhythm.

Ultimately, we're hoping to find someone who makes us wonder how we ever managed without them — someone who creates more order behind the scenes and, in doing so, gives us more time and energy for what matters most.

Who You Are / What We're Looking For

You're the kind of person who walks into a room and naturally notices what needs attention — and then does something about it. You have the mindset of a project manager, the organization and communication skills of a great assistant, and the warmth and emotional intelligence to work closely within a family home.

You are proactive, systems-oriented, and exceptionally organized. Rather than waiting for a detailed list, you anticipate what's coming, identify opportunities to make things run more efficiently, and bring solutions and ideas to the family. Whether that means noticing household supplies are running low, coordinating with the cleaners, tackling an organizational project, getting ahead on errands, or helping prep meals for the week, you enjoy creating order and making life easier.

With the children, you are warm, engaged, and caring while also being comfortable providing structure and maintaining the boundaries and routines their parents have established. You respect the family's parenting approach and traditions and understand that your role is to support and reinforce them.

Most importantly, you are someone who takes real ownership. You're efficient, resourceful, dependable, and solutions-focused, with a natural “I've got it” mentality. You don't need every step spelled out for you, and you take genuine pride in becoming the person a family can confidently hand something to and know it will be handled.

Key Responsibilities

Family Support

• Provide childcare / comfortable stepping into a nanny-style role when needed, and provide care for all children during school breaks, school closures, days off, and other times when childcare coverage is needed
• Handle occasional pickups and drop-offs
• Prep backpacks, clothing, and snacks
• Help children unpack and reset backpacks at the end of the school day
• Support monthly date nights and occasional evening coverage with advance notice
• Assist with airport drop-off and pickup (approximately twice per year)

Household Organization & Maintenance

• Build and maintain household organization systems throughout the home using a room-by-room approach
• Perform daily resets and prep the home ahead of weekly cleaning crew visits
• Handle light tidying including dishes, surfaces, and high-traffic area upkeep
• Manage seasonal clothing swaps as children grow, décor rotations, and bedding transitions
• Coordinate and drop off donations
• Assist with event, holiday, and guest preparation
• Support packing and unpacking for family travel
• Handle household maintenance tasks such as changing batteries, light bulbs, smoke detector checks, fridge filter replacements, and similar upkeep items

Vendor & Property Oversight

• Oversee and serve as the primary point of contact for the cleaning crew
• Research vendors, coordinate repair quotes, and manage project execution
• Assist with occasional outdoor space refreshes

Meal Support

• Wash, chop, and prep produce; marinate proteins 3-4 evenings per week
• Prepare healthy snacks and fresh grab-and-go options for kids
• Prep school lunches the night before
• Handle grocery shopping with attention to dietary preferences (organic focus, family allergy awareness)
• Organize and refresh the refrigerator regularly
• Collaborate with the family on a weekly menu and build easy structure for family cooking nights
• Handle kitchen clean-up and ongoing kitchen maintenance

Inventory & Errands

• Restock pantry, refrigerator, and household supplies on an ongoing basis
• Maintain and manage running household supply lists
• Collaborate with the family on recurring household orders and subscriptions
• Handle returns, mail, and package management
• Break down and dispose of boxes and shipping materials

Laundry & Linens

• Wash, fold, and organize clothing laundry
• Maintain a tidy and well-stocked laundry area

Vehicle Upkeep

• Clean out and organize the family vehicle weekly
• Schedule routine vehicle maintenance
• Handle fueling as needed
• Track registration and insurance renewal dates

Deep Cleaning & Special Projects

• Perform occasional deep cleans of appliances, baseboards, and less-frequently touched areas
• Refresh garage, mudroom, and entryway spaces
• Clean and maintain humidifiers, air purifiers, and filters
• Tackle organizational projects including toys, gear, and seasonal storage

Pet Care

• Potential for dog sitting if family is traveling

Administrative Support

• Maintain awareness of the household and family calendar to proactively anticipate scheduling needs
• Keep family informed and offer solutions before issues arise

How to Apply

Please submit a short intro letter telling us a little about yourself and why this role is a great fit, an updated resume, and 3 professional references with contact information. Please note that this role requires a background check.

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