Staff Accountant

The Axel Group is seeking a Staff Accountant for our client’s team. In this role, you’ll support accounting and administrative operations with a focus on accounts payable processing, reconciliations, and key operational administration such as fleet and fuel card/EZPass management. This is a proactive, detail-oriented position in a fast-paced, construction-focused environment. Responsibilities Cash Management & Reconciliations Manage company bank accounts and credit card programs Perform bank reconciliations and positive pay functions Import, code, and reconcile banking transactions Reconcile company credit card statements and follow up on outstanding expenses/receipts Assist with monthly account reconciliations to ensure accurate financial records Fleet & Vehicle Administration Manage vehicle registrations, license plates, and related documentation Electronically and physically file registrations, insurance cards, and vehicle records Maintain and update company equipment and vehicle lists Notify drivers of registration and insurance renewals Coordinate fleet-related administrative activities and maintain accurate records Fuel Card & EZPass Management Monitor fuel usage and spending activity Manage EZPass accounts (add/remove vehicles and monitor toll activity) Investigate and resolve discrepancies involving fuel and toll charges Accounts Payable Process vendor invoices from receipt through payment Route invoices for approvals and ensure proper documentation is maintained Verify invoices against purchase orders, contracts, and subcontract agreements Resolve invoice discrepancies with purchasing personnel, project managers, and vendors Prepare vendor payments and employee reimbursements Reconcile vendor statements and investigate outstanding balancesReconcile accounts payable activity to the general ledger on a monthly basis Prepare and distribute weekly intercompany reports to management Create and maintain vendor files and records Collect and maintain vendor documentation, including: W-9 Forms 1099 Status Information Certificates of Insurance (COIs) Distribute tax-exempt certificates to vendors and subcontractors as needed Complete and process credit applications for new vendors and suppliers Administrative Support Review and distribute incoming mail Maintain organized accounting and administrative files Assist with special projects and operational initiatives as needed Provide general administrative support to accounting and management teams Requirements Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance, or a related field (preferred) 0–3 years of accounting, accounts payable, bookkeeping, or administrative experience (preferred) Strong proficiency in Microsoft Excel and Microsoft Office Suite Excellent organizational skills and strong attention to detail Ability to prioritize tasks and manage multiple deadlines Strong communication and problem-solving skillsExperience with accounting software and ERP systems (preferred) Compensation Competitive compensation 401(k) with company match Paid time off and company holidays Opportunity for growth within a well-established construction organization Collaborative, team-oriented work environment #J-18808-Ljbffr The Axel Group, LLC