Administrative Assistant

Job Description

Job Description

ATLAS Navigators, LLC is an accounting, tax, and consulting firm looking for someone who fits our culture, vision, work ethic, and team. ATLAS stands for A dvisors T hat L isten A nd S erve, and our people strive to embody that saying every day. We are a solutions-based firm that keeps a positive space, always. ATLAS seeks to add value to our clients, our people, and our culture, inside and outside of our office walls. If you are looking for a company that will invest, motivate, and inspire you to aim high, ATLAS is it.

OVERVIEW
We are seeking a reliable and detail-oriented Administrative Assistant to support our Woodland Park  office. Working under the guidance of Managers and/or Partners, this role will provide administrative support to both clients and internal staff. The ideal candidate is organized, professional, and comfortable in a fast-paced environment. This is a great opportunity to join a collaborative team with opportunities for growth across a multi-state firm.

MAJOR RESPONSIBILITIES

• Utilize Microsoft Office tools, including Word and Excel, in daily work
• Operate firmwide software systems and manage multi-line phone systems
• Greet clients and provide professional, responsive service in person and by phone. 
• Coordinate appointments, calendars, and scheduling.
• Prepare and process outgoing mail, including occasional trips to the post office. 
• Maintain general office organization, supply inventory, and ordering.
• Prepare and distribute weekly reports.
• Assign incoming projects and assist with tracking workflow and progress and completion. 
• Scan, file, and assemble tax returns and client reports
• Maintain accurate paper and electronic filing systems and track E-file authorization forms.
• Collect and process client payments
• Perform other duties as assigned to support firm operations

SKILLS & ABILITIES

• Proficiency with common computer applications and the ability to learn new software.
• Friendly, approachable, and professional demeanor with strong interpersonal and client-service skills. 
• Ability to organize and manage multiple priorities in a fast-paced environment.
• Strong problem solving skills and a proactive approach to work.
• Effective written and communication skills. 
• Strong attention to detail and accuracy.
• Ability to work extended hours during peak seasons.

EDUCATION AND EXPERIENCE

• High School Diploma or GED required; 
• At least 3  years of experience in a similar administrative role is preferred.
• Previous experience at a CPA or accounting firm is a plus, but not required.
• Previous  medical office experience is a plus.
• Experience using 10-key adding machine for high volume numerical data entry is a plus. 

COMPENSATION & BENEFITS:
$20-25 per hour. Compensation is based on several factors, including the scope and responsibilities of the role, the candidate's experience and education, geographic location, and current market trends.

• Medical, Dental, and Vision
• GAP Benefits
• Supplemental Benefits
• Life and AD&D Insurance
• Short- & Long-Term Disability Plans
• 401k with Company Matching
• Bonus Structure
• Flexible PTO with sick time
• Incentive Program
• Development Program
• Company Wellness Program

APPLICATION DEADLINE
We accept applications on an ongoing basis. This position will remain open until a qualified candidate is identified. 

WORKING CONDITIONS
Must be able to operate a variety of machines and equipment, including computer, office equipment, telephone, etc. Tasks may require extended periods of time at a keyboard or workstation. Required to occasionally lift, hold, or carry items weighing up to 40 pounds. Individuals must perform the principal duties and responsibilities with or without reasonable accommodation. 

EQUAL OPPORTUNITY STATEMENT
ATLAS Navigators, LLC is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race,   racial expression, including protective hairstyles , religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

ATLAS is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.

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