Disbursements Assistant

Disbursements Assistant

Reporting to the Disbursements Manager, the Disbursements Assistant supports the University's Accounts Payable (Disbursements) Office and performs administrative duties in support of the activities of the Office. Duties include matching invoices to purchase orders, printing and distributing checks and direct deposits, reviewing escheat checks, reviewing Visual Compliance supplier sanctions, performing supplier statement reconciliations, managing departmental e-mails and help tickets, providing telephone and email customer service support for both University employees and suppliers, and serving as back-up for the Disbursements Manager.

This position is 35 hours/week Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Minimum Qualifications: High school diploma or equivalent required. Bachelor's or Associate's degree with a major in Business Administration, or related field, preferred. Two to four years of Accounts Payable experience. Knowledge of accounts payable procedures and practices required. Knowledge of automated payment processing systems (Banner Financial Systems and Concur preferred). Experience in University or another service-oriented environment. General knowledge of basic accounting principles and general business practices. Experience in creating and editing reports in Excel. Strong oral and written communication skills, including active listening skills. Demonstrated ability to understand policies and procedures and relay requirements in a meaningful manner to the users of those policies and procedures. Ability to communicate (verbally and in writing) procurement and/or accounts payable standards and technical information clearly and effectively to diverse audiences with varying levels of procurement understanding. Skilled in negotiating issues and resolving problems. Superior customer service. Strong interpersonal skills and communication skills. Ability to handle a high volume of activity with a high degree of accuracy. Strong data entry skills, ability to manage and complete multiple tasks under general supervision. Ability to present information and responses to questions from suppliers and departments clearly and accurately. Strong analytical skills, collecting and analyzing complex data, evaluating information and systems, and drawing logical conclusions. Ability to establish priorities for areas of operational improvement and develop and execute a plan of action. Ability to structure and prioritize work to achieve specific deliverables in an environment characterized by tight deadlines and competing and frequently changing priorities. Proficiency with Microsoft Office products is necessary. Ability to build and maintain complex Microsoft Excel spreadsheets. Experience with Banner, ESM, Concur, and PaymentWorks a plus. Standard office equipment, including PC and common software packages.