Assistant Property Manager

Job Description

Job Description

We are looking for an Assistant Property Manager to support daily property operations for residential, commercial, and affordable housing communities in California. This contract opportunity with potential for a permanent role is ideal for someone who combines strong tenant service skills with hands-on experience in leasing, compliance, and site administration. The person in this role will help maintain organized property records, coordinate occupancy-related activities, and contribute to smooth building operations using Yardi and other management tools.

Responsibilities:
• Support day-to-day management activities across assigned residential, commercial, and affordable housing properties.
• Coordinate leasing-related tasks, including unit availability updates, applicant follow-up, and move-in or renewal documentation.
• Maintain accurate tenant, lease, and property records in Yardi to ensure timely reporting and file integrity.
• Assist with rent collection, account review, and resident communication regarding balances or required paperwork.
• Help monitor compliance with HUD and affordable housing program requirements by tracking certifications and documentation deadlines.
• Respond to resident and tenant inquiries, resolve service-related issues, and escalate concerns when needed.
• Partner with property management staff, vendors, and maintenance teams to address operational needs and support occupancy goals.
• Prepare administrative reports, organize property files, and contribute to office processes that keep site operations efficient.• Experience supporting property management operations in residential, commercial, or mixed-use environments.
• Working knowledge of leasing practices, tenant relations, and property administration procedures.
• Familiarity with Yardi software for recordkeeping, leasing activity, or property reporting.
• Understanding of HUD guidelines and affordable housing documentation requirements.
• Ability to manage multiple priorities while maintaining accuracy in a fast-paced setting.
• Strong written and verbal communication skills with a customer-focused approach.
• Proficiency in handling confidential records and maintaining organized documentation.
• High school diploma or equivalent; additional property management training is a plus.