Management Assistant

The responsibilities and duties of this position include, but are not limited to:


• Assist with daily contract administration - resolve contract and invoice issues; perform records and data management support; maintain contract files and spreadsheets to track expenditures; assist with contract procurement activities from inception to contract execution; and creation of related Board Package documents.


• Assist with the hiring process on pre- and post-review of interview selection packages.


• Assist with Trust Fund Reconciliation and California Public Records Act coordinator duties; process sponsorships, memberships and other purchases.


• Assist with collecting, organizing and analyzing data for monthly Key Performance Indicators (KPI) reports, budget and cost variance analysis; assist with preparing various budget-related reports; manage the creation, use, and tracking of accounting codes; prepare journal vouchers to correct accounting code mischarges; and other budget related activities.


The evaluation of candidates for this position may be based on a review of training and experience as presented during the interview. The skills, knowledge and abilities that may be evaluated include:

• Knowledge of policies, procedures, principles, methods and techniques of administrative analysis, data interpretation, purchasing, contract administration, budget and cost control, and data management.

• Ability to create reports, spreadsheets, statistical computations, charts, graphs, using Word, Excel, PowerPoint, Access, Visio, Workday, and other applications and office software.

• Knowledge of EEO, ADA, FMLA, and other LADWP rules, policies, and procedures related to personnel management.

• Ability to communicate and deal tactfully, persuasively, and effectively with LADWP management, supervisors, other employees, subordinates orally and in writing.

• Ability to work independently and complete assignments.


In addition to the interview, a performance exercise may be conducted as part of the selection process. Personnel file and attendance records may be considered.


How to apply

Interested candidates must submit a current resume via email to View email address on click.appcast.io. Use "Management Assistant 26J-3967-57" in the Subject line of your email.
A resume screening may be conducted and qualified candidates will be invited to the interview.


RESPOND BY: Candidates who wish to be considered must submit a resume to View email address on click.appcast.io by 3:00 p.m. September 17 , 2026. The application period for this opportunity may close as soon as a sufficient number of applications are received.


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These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles.