Administrative Assistant

Administrative Assistant

Under the supervision of a Department Director or comparable level executive, performs varied and responsible administrative and clerical tasks, and other related work as required.

Relieves an administrator of a variety of administrative and clerical detail; and Receives, greets, and screens a variety of visitors and telephone calls and makes appropriate referrals; and Conducts special studies; prepares administrative reports; and Types reports and other materials; and Communicates information on established agency programs and procedures; and Assists department directors on administrative problems and procedures; and Studies and evaluates operating programs and procedures and assists in the installation of new programs and procedures; and Independently analyzes data; and Assists in budget preparation; and Composes correspondence and procedural memoranda; and Prepares reports; monitors attendance records, processes industrial claims, and certain aspects of payroll; and Maintains confidential and administrative files.

May perform dispatching duties and/or supervise staff; Performs other related work as required.

Minimum Qualifications

• Graduation from high school and completion of 48 semester units of general education from an accredited college or university;
• Two years of responsible professional experience in relieving an administrator of assigned administrative detail, analyzing data and problems and making recommendations; and independently preparing reports;
• Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.
• Equivalent combinations of education, training and experience will be considered.

Knowledge and Abilities

Knowledge of: Principles, problems and methods of public administration, including personnel and fiscal management; Office management principles and basic accounting skills; Methods and procedures; Administrative survey techniques and skill in their application; Statistical and research methods.

Ability to: Reason logically and analyze problems of organization and management; Carry out assignments without detailed instructions; Communicate effectively, both orally and in writing (or with audio and visual capacities); Type 55 wpm (word processing experience highly desirable); Maintain confidentiality.