Administrative Partner

Title: Administrative Partner Location: La Jolla, San Diego Pay: $40.00-$49.00/hour Schedule: Standard Office Hours Duration: 6-Month Contract A leading company is seeking an experienced Administrative Partner to provide strategic, high-impact support to senior R&D and Systems Integration leadership. Based on-site 5 days per week at their San Diego headquarters, this role serves as a trusted partner to executive leadership across a complex, fast‑paced global organization spanning three international sites. The ideal candidate brings independent judgment, strategic thinking, and the ability to coordinate across multiple teams and geographies. Job Responsibilities Own and strategically manage complex executive calendars for VP and senior leaders, prioritizing business activities, governance forums, and cross‑functional engagements. Coordinate logistics and communications for multi‑site team engagements across global locations, including travel, meeting preparation, and stakeholder alignment. Act as the primary liaison between leadership and cross‑functional teams, managing communication, decision gates, and deliverable tracking. Support strategic partnerships with external organizations and maintain stakeholder relationships. Work closely with HR and finance business partners to support talent review, performance management, promotion processes, and budget/planning reviews. Plan and execute leadership meetings, workshops, off‑sites, and team events both on‑site and virtually. Manage expense reporting and financial administration with accuracy and timeliness. Handle confidential information and sensitive communications with sound judgment and discretion. Collaborate with peer administrative partners to ensure effective executive coverage and contribute to process improvement. Essential Job Duties and Job Functions Exercise independent judgment on behalf of executives within established guidelines. Anticipate bottlenecks and drive proactive solutions in a fast‑paced, global environment. Manage competing priorities with strong attention to detail and follow‑through. Build trust and influence across organizational boundaries without direct authority. Quickly learn and apply new tools, technologies, and methodologies. Remain calm, confident, and composed under pressure with strong executive presence. Knowledge and Skills Strategic thinking with the ability to translate business goals into actionable plans. Exceptional complex priority management and organizational skills. Strong interpersonal and communication skills; able to influence across all levels. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Comfort with emerging tools and AI platforms (e.g., Claude, ChatGPT). Experience with project management tools or collaboration platforms preferred. Global coordination experience across time zones and distributed teams. High degree of integrity, professionalism, and discretion with confidential information. Education and Experience 4–6 years of administrative experience in a mid to large‑sized organization. Proven track record supporting multiple senior leaders and managing complex, distributed teams. Demonstrated experience with calendar management, meeting coordination, project management, and event execution. Experience in a biotechnology, pharmaceutical, or life sciences environment preferred. Familiarity with competitive intelligence, strategic planning, or research innovation a plus. Basic understanding of (or willingness to learn) chemistry, physics, or biology. Ability to engage professionally with senior leaders, external partners, and customers. On‑site availability 5 days per week at San Diego headquarters required. Bachelor's degree preferred. #J-18808-Ljbffr