Senior Construction Bookkeeper

Job Description

Job Description

Benefits:

• 401(k) Contributions
• Competitive salary
• Free uniforms
• Opportunity for advancement
• Paid time off

VILLA'S CONSTRUCTION & REMODELING
Senior Bookkeeper Specialist

MONDAY- THURSDAY 8:00 am - 5:00 pm
FRIDAY 8:00 am - 4:00 pm
✅ Paid Vacation ✅ Paid Sick Days ✅ 401(k) Contributions ✅ Growth Opportunities ✅ Uniforms Provided

Job Summary

Villa’s Construction & Remodeling Inc. is a luxury construction and remodeling company serving Boca Raton and Palm Beach County, specializing in high-end renovations, custom projects, and new construction.

We are seeking a Senior Bookkeeper Specialist to manage the day-to-day financial and accounting functions of our construction projects. Responsibilities include processing invoices and payments, payroll preparation, account reconciliation, job-cost tracking, monitoring project expenses and budgets, maintaining accurate financial records, and preparing financial reports.

The ideal candidate is highly organized, detail-oriented, and experienced in bookkeeping or accounting. Construction industry and job-costing experience is required. This position works closely with project managers and leadership to maintain accurate financial reporting and help keep projects within budget.

Full-time, in-person position. *Medical Benefits are not provided.

Responsibilities 

• Maintain accurate, up-to-date financial records and enter transactions in QuickBooks Online, assigning expenses to the appropriate project and cost category.
• Process accounts payable and receivable, including vendor invoices, subcontractor payment requests, client billing, and collections.
• Communicate professionally with customers, vendors, and subcontractors to verify charges, clarify payment details, and resolve discrepancies.
• Review transactions and supporting documentation for accuracy, proper approvals, and duplicate entries.
• Track project budgets, actual costs, purchase orders, subcontract commitments, and approved change orders; identify and report potential cost overruns.
• Reconcile bank accounts, credit cards, and relevant balance-sheet accounts monthly.
• Process payroll, review timekeeping records, and allocate labor costs accurately across projects.
• Support month-end close and prepare financial statements, job-cost reports, and budget-versus-actual summaries for leadership review.
• Monitor outstanding receivables, upcoming payment obligations, client deposits, and retainage where applicable.
• Maintain vendor and subcontractor documentation, including W-9s, certificates of insurance, and required lien waivers and releases.
• Stay current on construction accounting practices, payroll requirements, and lien waiver procedures relevant to the role.
• Help develop and maintain accounting procedures and internal controls in coordination with leadership and the outside CPA.
• Prepare supporting records for year-end reporting, 1099 preparation, tax filings, and CPA review.
• Work closely with project managers and leadership to resolve accounting issues and improve the accuracy and timeliness of financial reporting.

Qualifications

• Bachelor’s degree in finance, accounting, or a related field 
• Previous experience as an accountant, bookkeeper, or similar position
• Knowledge of generally accepted accounting principles (GAAP)
• Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, BuilderTrend and basic accounting systems
• Strong mathematical and analytical skills
• Excellent attention to detail, time management, and communication skills
• Bilingual is a plus
• Experience using Buildertrend Construction online software a huge plus!