Accounting Associate

Job Description

Job Description

We are looking for an accounting specialist to join a Long-term Contract assignment in Palm Beach Gardens, Florida. This position supports office, finance, and operational activities by helping maintain accurate records, preparing reporting data, and assisting with purchasing and month-end processes. The role works closely with internal teams and suppliers to keep daily business functions organized, compliant, and responsive to changing priorities.

Responsibilities:

• Prepare and manage purchase orders with careful review of commercial details and risk considerations.

• Gather, organize, and maintain business records and reporting data to support budget monitoring, cost tracking, and financial analysis.

• Assist with month-end close tasks, including transaction review and related administrative finance activities.

• Process assigned work cycles and MR11-related items accurately and within established timelines.

• Provide support for service desk requests in Jira and help address operational issues raised by internal users.

• Coordinate with vendors and internal partners to research and resolve invoicing, purchasing, and service-related concerns.

• Respond promptly to high-priority requests while maintaining clear communication with stakeholders across the business.

• Partner with teams such as Engineering, Operations, Business Management, IT, Accounts Payable, and Supply Chain to support daily administrative and procurement activities.

• Follow internal controls, company procedures, and Sarbanes-Oxley compliance requirements in all assigned transactions and documentation.

• Contribute to special assignments and process improvement efforts as business needs evolve.

• High school diploma required.
• 0-5 years of experience in administrative support, clerical operations, financial reporting, procurement, accounts payable, or a related business function.
• Working knowledge of recordkeeping, data entry, and office administration practices.
• Familiarity with budget support, cost tracking, accounts payable, or month-end financial activities.
• Strong attention to detail with the ability to follow established procedures and internal controls.
• Effective communication skills and the ability to work respectfully with customers, suppliers, and cross-functional teams.
• General understanding of procurement and accounting principles; experience with SAP or similar business systems is a plus.
• Ability to manage multiple tasks, handle urgent requests, and support process improvement initiatives in an onsite environment.