Business Administrator

The job holder will be matched to a job description. A sample list of possible roles that may be held is below. Business Administrator : Activity Hub Business Administrator : Business Hub Business Administrator : Employment Business Administrator : Equality Business Administrator : Resettlement Worker Business Administrator : Management Coordinator Business Administrator : Offender Management Hub Business Administrator : People Hub Business Administrator : Safer Custody Business Administrator : Safe Decent and Secure Business Administrator : Security Intelligence Collator Business Administrator : Substance Misuse and Drug Strategy Business Administrator : VCC Administrator Business Administrator : ID & Banking Job holders within this group profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non‑operational role which may involve contact with prisoners depending on the area of work. This role has no line management responsibilities. Responsibilities Organise, produce and maintain accurate records for area of work Act as contact point for all communications to the team Prioritise and distribute communications to the appropriate person or relevant department in establishment Complete monitoring returns for area of work Input requisitions onto the finance database and process requisitions for defined area of work Co‑ordinate any awareness sessions for area of work Prepare paperwork for checking by manager, conducting initial checks as required Correspond with relevant stakeholders and agencies to ensure that information is adequately shared Maintain and check establishment databases, manual filing systems, and logs of information, responding within agreed timescales and producing reports as required Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points The duties described above are not exhaustive. The job holder is expected to accept reasonable alterations or additional tasks of a similar level that may be necessary. Additional Information All candidates are subject to security and identity checks prior to taking up post. All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS. Job holders must complete specific training in their speciality once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English. Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non‑contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate and subject to regular review. For nationally advertised roles, the successful candidate will be appointed to an MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on completion of pre‑employment checks. Bank, Public and Privilege Holidays You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment. Pension The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best. Work Life Balance HMPPS encourages alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. Flexible working is offered subject to completion of a satisfactory probationary period and NVQ. Season Ticket Advance After two months of service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer‑period season ticket for travel between home and your place of work. Training HMPPS is committed to staff development and offers a range of training and development opportunities, including Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti‑Bullying Programmes. Opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts. All staff receive security and diversity training and an individual induction programme into their new roles. Civil Service Nationality Rules This job is broadly open to the following groups: UK nationals Nationals of the Republic of Ireland Nationals of Commonwealth countries who have the right to work in the UK Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS) Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the European Union Settlement Scheme (EUSS) Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Reserve List A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles. Interview Stage Assessments Interview dates: TBC. Behaviours Managing a Quality Service Delivering at Pace Communicating and Influencing Working Together Strengths Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please consult the relevant guidance. Level of security checks required DBS Standard. Use of Artificial Intelligence (Al) Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see candidate guidance for more information on appropriate and inappropriate use. Equal Opportunities Statement As a Disability Confident employer, MoJ are committed to providing everyone the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. Redeployment Interview Scheme MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are ’at risk of redundancy’. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion. #J-18808-Ljbffr Ministry of Justice