Office/Clerical, Executive Admin

Job Description Executive Administrative Assistant, Global RE, FM & Corporate Operation Provides senior‑level administrative and operational support to the Vice President, Global RE, FM & Corporate Operations and serves as a trusted partner in enabling effective leadership, enterprise engagement, and execution across a complex, highly matrixed organization. Responsibilities include managing high‑stakes meetings, coordinating cross‑functional forums, and ensuring the VP’s time aligns with the highest‑value work. The role also supports the leadership team of Global RE, FM & Corporate Operations. Key Responsibilities Provide comprehensive, proactive administrative support to the Vice President, including complex calendar management, meeting prioritization, and scheduling across global time zones. Serve as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands. Prepare the VP for internal and external engagements by coordinating pre‑reads, briefing materials, agendas, and follow‑ups. Anticipate needs and resolve issues independently to support effective executive decision‑making. Coordinate leadership meetings, working sessions, and cross‑functional forums, including agenda development, material consolidation, note‑taking, and action‑item tracking. Manage end‑to‑end logistics for high‑stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow‑ups. Ensure timely flow of information between the VP, direct reports, peers, and stakeholders. Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (Finance, HR, IT), and other business stakeholders. Maintain strong working relationships with other senior administrative professionals across DePuy Synthes. Handle sensitive and confidential information with discretion and sound judgment. Manage expenses, purchase order coordination, travel arrangements, and administrative processes in compliance with enterprise policies. Support onboarding and transitions for new team members, vendors, or partners connected to the Results & Impact organization. Maintain organized records, files, and documentation to support continuity and efficiency. Identify opportunities to streamline administrative processes, improve workflows, and enhance executive support practices. Contribute to a culture of operational excellence, professionalism, and collaboration. Provide administrative and operational support for projects with the other members of the Global RE, FM & Corporate Operations team. Qualifications & Experience Demonstrated experience supporting senior executives (VP or equivalent) in a complex, fast‑paced, matrixed organization. Proven ability to manage ambiguity, exercise sound judgment, and handle highly sensitive information with discretion. Strong organizational, prioritization, and problem‑solving skills with a proactive, solution‑oriented mindset. Excellent communication and interpersonal skills; ability to interact confidently with senior leaders and diverse stakeholders. High proficiency in Microsoft365 tools (Outlook, Teams, PowerPoint, Word, Excel). Ability to work independently while maintaining strong collaboration with peers and leadership teams. Preferred Skills Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing. Compensation Anticipated base pay range: $54,000.00 - $97,000.00 USD. Benefits & Time Off Vacation: 120 hours per calendar year. Sick time: 40 hours per calendar year (48 hours in Colorado, 56 hours in Washington). Holiday pay, including Floating Holidays: 13 days per calendar year. Work, Personal and Family Time: up to 40 hours per calendar year. Parental Leave: 480 hours within one year of the birth/adoption/foster care of a child. Bereavement Leave: 240 hours for an immediate family member; 40 hours for an extended family member per calendar year. Caregiver Leave: 80 hours in a 52‑week rolling period (10 days). Volunteer Leave: 32 hours per calendar year. Military Spouse Time‑Off: 80 hours per calendar year. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Equal Opportunity Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Accommodations Johnson & Johnson is committed to providing an interview process that is inclusive of applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via . Internal employees may contact AskGS to be directed to their accommodation resource. Organization Note Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes. #J-18808-Ljbffr Johnson & Johnson MedTech