Office Administrator

Responsive Recruiter

Avantier is seeking an experienced Office Administrator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams.

Key responsibilities include preparing packing slips, invoices, and related documentation; managing emails, follow-ups, and internal/external communication; prioritizing tasks based on urgency and business needs; maintaining office procedures, records, and organizational systems; assisting with inventory tracking and office supply coordination; handling incoming phone calls and routing inquiries appropriately; supporting managers and cross-functional teams with daily operations; identifying and communicating issues proactively; and assisting with ad-hoc operational, administrative, and office tasks as needed.

Qualifications include 3+ years of experience in an office coordination, administrative, or operations support role; experience with invoicing, documentation, inventory management, and phone handling; strong written and verbal communication skills; proficiency in Microsoft Office (Excel, Outlook, Word); strong organizational and time management skills; ability to multitask and work independently; high attention to detail and accuracy; and a self-motivated, proactive mindset.

Why join Avantier? Competitive compensation and full benefits (medical, dental, vision, 401k); opportunity to work in a growing high-tech industry; and a collaborative, hands-on environment with real impact.

Work hours: MondayFriday, 9:00 AM 6:00 PM. Work location: In-person (5 days/week). Job type: Full-time. Compensation: $50,000.00 - $65,000.00 per year.