Construction Administrator

Job Description

Job Description

Job Title: Construction Administrator

Job Description

Seeking an experienced Construction Administrator to support construction projects by managing contractual notices, ensuring compliance, and coordinating across stakeholders. This role is critical to maintaining contractual integrity, documentation accuracy, and commercial alignment within a Contract Administration function.

Responsibilities

• Draft, review, and issue formal contractual notices such as delay notices, change notifications, and claims correspondence in alignment with contract requirements.
• Ensure all notices are clear, accurate, and delivered within required contractual timeframes.
• Align notices with the Project Organization Plan and established document control procedures.
• Verify compliance with Owner requirements including Code of Accounts, Change Control Plan, and risk management protocols.
• Receive and process notices from the General Contractor and maintain the Notice Register daily.
• Distribute notices to appropriate stakeholders and follow up for timely responses and resolution.
• Maintain communication logs to ensure full traceability of all correspondence.
• Partner with Project Management, Legal, and Construction teams to validate notice content, risk exposure, and contractual implications.
• Leverage commercial acumen to guide stakeholder engagement and support dispute avoidance/resolution.
• Upload and manage all notices within enterprise systems such as Procore, SharePoint, or QuickBase.
• Ensure documentation meets audit requirements and quality standards.
• Track critical notice deadlines and maintain complete records for compliance.
• Provide ongoing support to the Contract Administration Team on commercially driven tasks.
• Assist with archiving and organizing commercial documentation.

Essential Skills

• Proficiency in Procore, QuickBase, and SharePoint.
• Experience in construction administration and document control.
• Strong skills in MS Office Suite.
• 7+ years of experience in construction contract administration, claims, or notice management.
• Understanding of construction contract terms and conditions, including schedule, change management, and claims.
• High attention to detail with strong written communication skills.
• Ability to coordinate across cross-functional project teams and manage competing deadlines.

Additional Skills & Qualifications

• Experience with data entry.
• Project coordination experience.

Work Environment

Position can be on-site in Boise or local to Portland, with a hybrid schedule of 3 days at the Lake Oswego office if in Portland. The role offers a salaried position with 40-hour weeks, promoting work-life balance. Benefits include 40 hours of PTO, 8 holidays, 401k, and medical, dental, and vision coverage. Employees have access to ongoing education through the Udemy platform after 6 months, the Abenity discount program, and a 360-degree Review Program. The company maintains a local feel, despite having the backing of a larger organization, and offers a unique opportunity to gain firsthand experience and knowledge of IPD/lean construction methodology and tools.

This is a Contract position based out of Lake Oswego, OR.

The pay range for this position is $100000.00 - $110000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Lake Oswego,OR.

This position is anticipated to close on Jul 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.