Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist performs full-cycle accounts payable activities in a high-volume environment, ensuring accurate and timely processing of vendor invoices, payments, and related documentation. This role supports the finance team by maintaining precise records, reconciling vendor accounts, and contributing to month-end closing activities while working within established accounting policies and procedures.

Responsibilities include:

• Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding expenses, entering payables into the system, and processing payments.
• Manage full-cycle accounts payable by taking invoices from receipt through data entry, payment processing, check preparation, and vendor record maintenance.
• Review all invoices for appropriate documentation, accuracy, and required approvals prior to payment.
• Process three-way matching of vendor invoices, purchase orders, and receipts or receiving documents to ensure completeness and correctness before issuing payments.
• Prioritize invoices based on cash discount potential and payment terms to optimize payment timing and cash flow.
• Process check requests accurately and in a timely manner.
• Audit and process credit card bills, ensuring charges are valid, coded correctly, and supported by appropriate documentation.
• Match invoices to checks, obtain all required signatures for checks, and distribute checks in accordance with established procedures.
• Maintain and update 1099 vendor tax information to support accurate year-end reporting.
• Respond promptly and professionally to vendor inquiries, resolving issues and providing payment status updates.
• Reconcile vendor statements, research discrepancies, and correct errors to keep accounts current and accurate.
• Assist with month-end closing activities, including preparing journal entries and performing reconciliations related to accounts payable.
• Maintain accounts payable files and documentation thoroughly, accurately, and in compliance with company policy and accepted accounting practices.

Additional skills and qualifications include:

• Associate degree or comparable college credit with 2+ years of related experience, or equivalent hands-on experience in accounts payable.
• Experience working with SAP or another large ERP system is preferred.
• Logistics industry experience is highly valued and may be considered in place of specific SAP experience.
• Familiarity with processing credit card bills and check requests.
• Understanding of 1099 vendor tax form maintenance and related reporting requirements.

Work environment emphasizes accuracy, organization, and adherence to established accounting policies and procedures, with regular collaboration across finance and other internal teams as well as frequent interaction with external vendors.

Job type and location: This is a contract to hire position based out of Deerfield Beach, FL.

Pay and benefits: The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace type: This is a fully onsite position in Deerfield Beach, FL.

Application deadline: This position is anticipated to close on Jun 26, 2026.