Executive Administrative Coordinator

Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. The industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as an Executive Administrative Coordinator at MMA.

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh (NYSE: MRSH).

A day in the life.

As an Executive Administrative Coordinator, you will provide essential support to key leaders within our corporate group, primarily assisting the Chief Revenue Officer, Chief Information & Digital Officer, and Chief Marketing Officer. Your responsibilities will include managing calendars, coordinating travel arrangements, handling expense submissions and tracking, and managing daily business tasks. Additionally, you will collaborate on various projects and initiatives. You will organize meetings of all sizes and prepare the necessary materials for these sessions. This role requires availability to work Pacific Standard Time hours. You will also offer backup support to other executive administrative staff and teams as needed.

Our future colleague.

We’d love to meet you if your professional track record includes these skills:

• 5+ years of executive assistant experience

• Excellent time management and organizational skills

• Strong communication skills both written and verbal

• Advanced knowledge of Outlook, Excel, and PowerPoint

• Experience with building management and vendors to ensure the office environment is safe, functional, and well-maintained.

• Exposure supporting various departments as needed, such as assisting with project coordination and administrative tasks

• Legal work authorization to work in the U.S. on a permanent and ongoing basis without the need for sponsorship now or in the future

These additional qualifications are a plus, but not required to apply:

• Insurance industry experience

• West coast based

We know there are excellent candidates who might not check all of these boxes. Don’t be shy. If you’re close, we’d be very interested in meeting you.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside of work. Our culture promotes colleague well-being through robust benefits programs and resources, professional and personal development opportunities, and fulfillment through meaningful work.

Some benefits included in this role are:

• Generous time off, including personal and volunteering

• Tuition reimbursement and professional development opportunities

• Remote work

• Charitable contribution match programs

• Stock purchase opportunities

To learn more about a career at MMA, check us out our website or flip through recruiting brochure.

Follow us on social media to meet our colleagues and see what makes us tick:

• Instagram

• Facebook

• X

• LinkedIn

Who you are is who we are.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

The applicable base salary range for this role is $52,600 to $98,000.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Applications will be accepted until: July 7, 2026