Administrative Support Coordinator

The Executive Support Coordinator provides administrative and operational support to the Vice President, People Operations. This role is responsible for coordinating meetings and events, managing logistics, tracking key initiatives, and supporting day-to-day activities across talent acquisition, HR, training, and program engagement. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while providing reliable support to leaders and teams across the organization. This role has potential to grow in scope as the People Operations function expands. General Job Duties and Responsibilities Provide day-to-day administrative support to the Vice President and People Operations team, including calendars, scheduling, travel, agendas, and meeting materials Plan and coordinate leadership meetings, training sessions, and team events, managing all logistics from venues and travel to catering and communications, including occasional on-site travel to oversee execution Track key projects and initiatives across People Operations and leadership, maintaining action items and providing regular status updates Serve as a knowledgeable resource on workplace assessments, supporting administration, reporting, and adoption across recruiting, onboarding, and team development Read and interpret Power BI reports and dashboards to support leadership reporting and decision-making Use AI tools to build presentations, reports, agendas, and supporting analytics Research and develop tools, templates, and systems that improve team efficiency Other responsibilities as assigned Qualifications Ability to read and interpret Power BI reports and dashboards Experience with or strong interest in workplace assessment tools (e.g., Culture Index), with the ability to help drive adoption across the team Event coordination experience, including managing logistics, travel, and vendors for meetings or team events Project management experience, including tracking action items, deadlines, and initiative status across multiple stakeholders Highly organized and detail-oriented, with a proven ability to manage multiple priorities and deadlines Based in or near the Phoenix, AZ area, with the ability to work on-site during standard business hours; some evening or weekend hours may be required for events Willing and able to travel occasionally for company events and team outings Genuine interest or engagement in AI tools, with the ability to use them to build reports, presentations, and analytics Strong written and verbal communication skills Proficient in Microsoft Office and comfortable learning new technology tools Ability to maintain confidentiality and professional demeanor at all times Bachelor's degree preferred; high school diploma or GED required Pay Range: The hourly rate for this position is $30 to $35 per hour. Placement within the range is based on skills, experience, and qualifications. Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 9,400 employees at over 174 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply. From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives. Our commitment to our employees is reflected by our actions: Safety is Priority One - and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs EEO Statement PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at View phone number on click.appcast.io or any IES office to request assistance. IES Participates in E-Verify E-Verify Information English/Spanish Right to Work English Spanish Workplace Type RemoteThe Executive Support Coordinator provides administrative and operational support to the Vice President, People Operations. This role is responsible for coordinating meetings and events, managing logistics, tracking key initiatives, and supporting day-to-day activities across talent acquisition, HR, training, and program engagement. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while providing reliable support to leaders and teams across the organization. This role has potential to grow in scope as the People Operations function expands. General Job Duties and Responsibilities Provide day-to-day administrative support to the Vice President and People Operations team, including calendars, scheduling, travel, agendas, and meeting materials Plan and coordinate leadership meetings, training sessions, and team events, managing all logistics from venues and travel to catering and communications, including occasional on-site travel to oversee execution Track key projects and initiatives across People Operations and leadership, maintaining action items and providing regular status updates Serve as a knowledgeable resource on workplace assessments, supporting administration, reporting, and adoption across recruiting, onboarding, and team development Read and interpret Power BI reports and dashboards to support leadership reporting and decision-making Use AI tools to build presentations, reports, agendas, and supporting analytics Research and develop tools, templates, and systems that improve team efficiency Other responsibilities as assigned