Accounting Clerk

Accounting Clerk

The key responsibility of this position is to manage outgoing payments. The Accounting Clerk's responsibilities include processing invoices for payment, verifying and reconciling bills, ensuring timely payment to vendors, and maintaining accurate financial records.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

Facilitates payment to vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

Preparing and executing payments to vendors via checks, electronic funds transfers (EFT), or wire transfers.

Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

Maintaining accurate and organized financial records, including proper documentation of all AP transactions.

Investigating and resolving payment discrepancies, disputes, or billing errors.

Assists with accounting records and ledgers by reconciling monthly statements and transactions.

Reconciling vendor statements and ensuring all transactions are properly recorded in the system.

Calculates and reports sales tax based on paid invoices.

Other related duties as assigned.

Excellent knowledge of finance best practices.

Must be reliable and extremely trustworthy.

Must be proficient in Microsoft Office Suite or related programs.

Must be able to learn other accounting software systems.

Excellent organizational skills and attention to detail.

Ability to maintain confidential and meticulous records.

Strong Mathematical skills.

Highly organized self-starter with strong attention to detail and time management skills.

Collaborative team player.

Ethical Conduct.

The employee is required to sit for long periods of time; occasionally required to climb or balance; and stoop, kneel, crouch or crawl. Exposure to noise in open office environment. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

High School diploma required, Business or Accounting degree preferred.

Minimum 5 years accounting/finance experience.

Knowledge of Generally Accepted Accounting Principles (GAAP).

Knowledge of Accounts Payable.

Knowledge of Microsoft Office applications, strong Excel knowledge.

Knowledge of Deltek Costpoint ERP system (preferred).