Office Assistant

Job Description

Job Description

Nytron Aerospace is seeking a dependable, organized, and detail-oriented Office Assistant to support daily administrative operations in a fast-paced aerospace manufacturing environment.

The ideal candidate is comfortable working with computers, communicating professionally, managing documentation, and learning new technology. We are looking for someone with a proactive mindset who can use AI tools to assist with administrative tasks, improve workflow efficiency, organize information, and support continuous improvement.

Key Responsibilities

• Provide general administrative and clerical support to office and management personnel.
• Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and internal departments.
• Prepare, format, and maintain documents, spreadsheets, reports, and business correspondence.
• Assist with data entry, filing, recordkeeping, and document control.
• Support purchasing activities, including requesting vendor quotes, preparing purchase orders, and following up on orders as assigned.
• Assist with organizing customer documentation, production paperwork, and other manufacturing-related records.
• Maintain accurate electronic and physical files while following company procedures.
• Use Microsoft Office applications, including Outlook, Excel, Word, ChatGPT or Microsoft Copilot and other business software.
• Verify AI-generated information for accuracy before using or distributing it.
• Protect confidential company, customer, employee, and aerospace-related information when using AI tools.
• Assist with special projects and other administrative duties as needed.

Qualifications:

• High school diploma or equivalent required.
• Previous office administration or clerical experience preferred.
• Strong computer skills and willingness to learn new software.
• Familiarity with Microsoft Office, especially Outlook, Excel, and Word.
• Understanding of AI and their practical business applications, or willingness to learn.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Dependable, professional, and able to work independently as well as part of a team.
• Experience in manufacturing, aerospace, purchasing, or document control is a plus.

Preferred Skills

• Experience using AI to improve office productivity and reduce repetitive tasks.
• Ability to create professional emails, spreadsheets Experience using AI
• Experience requesting quotes, communicating with suppliers, and tracking orders.
• Familiarity with quality documentation, revision control, and manufacturing records.
• Ability to identify opportunities to improve administrative processes.

Nytron Aerospace is your trusted partner in providing concept-to-production solutions for the space and defense industry. We leverage our combined capabilities, advanced technologies, and a proven track record of performance across our three divisions to deliver solutions for integrated dynamic systems, assemblies, and advanced manufacturing. These components are vital in our industry’s most critical programs, including crewed-space flight and hypersonic missions.

Company Description

Nytron Aerospace is your trusted partner in providing concept-to-production solutions for the space and defense industry. We leverage our combined capabilities, advanced technologies, and a proven track record of performance across our three divisions to deliver solutions for integrated dynamic systems, assemblies, and advanced manufacturing. These components are vital in our industry’s most critical programs, including crewed-space flight and hypersonic missions.