Senior Administrative Specialist

About the Voith Group

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 20,700 employees, sales of 4,8 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe.

Voith Hydro is hiring for:

Senior Administrative Specialist
York, PA

• Reasons you'll love working here:
• Flexibility with Work/Life Balance
• Dress for Your Day Dress Code
• Great Compensation and Benefits Package
• Climate-Neutral Footprint Worldwide
• Leadership and Professional Development Opportunities

Summary: The incumbent in this position provides support to the Commercial Managers throughout the complete project life cycle by preparing and maintaining key project commercial data to facilitate decision making. This includes resolving issues and allowing for uninterrupted and timely execution of the assigned projects.

• Responsibilities: Assist with collection of exposure data, including data for all workers comp, auto liability, general liability, pollution and property information for annual program renewal for VHNA .
• Maintain current vehicle and driver lists for auto insurance. Submit vehicle list to broker quarterly.
• Manage requests for certificates of insurance, auto ID cards, customer insurance requirements, vendor insurance certificates, limited to coverage verification and notifying Sourcing to contact the vendor.
• Process Quarterly Payroll Report for State of Washington Workers Compensation.
• Process annual claims and payroll reports for Workers Compensation for States of Pennsylvania and Ohio.
• Custodian of all insurance program coverage and policy documents, annual and monthly premium billings, adjustments, fees and expenses.
• Request Mid-Fiscal Year and End-Fiscal Year Workers Compensation Report for Controlling
• Intake and reporting of all field and internal Auto Insurance Claims.
• Serve as system administrator for COR-TF system for Customer Stand-by Letters of Credit and Parent Guarantees requests.
• Coordinate with Surety Broker, GTF, OTO and OTC for Bonding Requests.
• Coordinate invoicing for Letters of Credit and Bonding. Maintains all bond files. Quarterly reporting of all bonds to GTF and Sureties. Coordinate end of project and/or project updates for release or extension of Bonds and Letters of Credit.
• Receive Invoice Workflows for Insurance and Securities Invoices, Microsoft Invoices. Apply charge numbers and send for approval signatures.
• Review Marsh In-Force Reports for accuracy with our WIP Report as requested by gtf.
• Enter SAP orders that are not HyService AMB-2 orders. Review paperwork for accuracy and complete information before entering order.
• Add locations code information to new customer accounts from MasterData for order entry.

Requirements:

• High School Graduate
• Working knowledge of SAP, and all Microsoft Office systems
• Excellent organizational and communication skills

Prefer licensed notary public.

Don't meet every single requirement but think you would be a good fit for our team? We encourage you to apply - your unique skills may be just what we need for this or other roles!

Voith US Inc. is an EEO/AA/VEVRAA compliant Federal Contractor and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry including people of color, LGBTQI+ community, women, individuals with disabilities (both seen and unseen), Veterans, people of any age or family status. We embrace the competitive advantage that diversity brings and we strive to create a working environment that is inclusive of thought and talent.