Executive Assistant

Executive Assistant to CEO – Westside Foundation

A prestigious Westside foundation is seeking a high-level Executive Assistant to provide exceptional support to a prominent CEO. This is a unique opportunity for a professional who thrives in a fast-paced, high-stakes environment and can serve as a trusted strategic partner to an influential leader.

The ideal candidate is a proactive problem-solver with impeccable attention to detail, strong business acumen, and the ability to manage complex priorities with professionalism and discretion.

Key Responsibilities

• Provide expert calendar management, scheduling meetings and calls across multiple time zones.
• Oversee email correspondence, draft professional communications, and serve as a liaison on calls with clients, partners, and key stakeholders.
• Manage and update a CRM database to track and organize high-level contacts
• Coordinate projects and events, including, board meetings, executive leadership meetings, and special initiatives—taking minutes and ensuring accurate follow-up.
• Conduct research and prepare polished presentations for internal and external use.
• Arrange complex domestic and international travel with detailed itineraries.
• Partner with the CEO on strategic priorities, anticipating needs and ensuring seamless day-to-day operations.
• Perform additional tasks and special projects as needed with a team-oriented mindset and a strong work ethic.

Qualifications

• Minimum 7+ years of C-level executive support, ideally in a high-profile or mission-driven organization.
• Intermediate to advanced Excel skills and strong business working knowledge.
• Exceptional written and verbal communication skills with the ability to craft clear, polished correspondence.
• Highly organized, detail-oriented, and able to remain calm under pressure.
• A collaborative team player who is dialed in, proactive, and committed to excellence.

This is a rare opportunity to support a visionary CEO and play an integral role in advancing the work of a respected foundation. If you are a discreet, detail-driven professional who thrives in a high-touch, high-impact environment, we’d love to hear from you.