Purchasing and Travel Administrator

Summary

King County Metro Transits Employee Services Division has an exciting opportunity for a Purchasing and Travel Administrator. This is a pivotal position that ensures our procurement accounts payable vendor contract management and employee travel processes are carried out with consistency accuracy and a commitment to public service.

We are seeking a detail-oriented service-driven professional who is eager to contribute to efficient government operations strengthen internal partnerships and uphold the high standards that support King Countys mission. If you are motivated by meaningful work that supports employees advances equitable practices and enhances the accountability of public resources we encourage you to apply! We are accepting applications from all qualified candidates including current King County employees and the general public.

This recruitment will be used to fill one (1) Term Limited Temporary (TLT) / Special Duty Assignment (SDA) position. The TLT/SDA position is anticipated to end December 31 st 2027 with the possibility for addition this recruitment selection process may be used to generate an eligibility pool for future Career Service TLT or SDA positions that may occur in this classification. The eligibility pool will be retained for up to 12 months from the date of posting and may be used at the discretion of the hiring authority. The Purchasing and Travel Administrator is an Administrator II classification.

Job Duties

Applying our ACTIVATE values: being Accountable Collaborative Timely and Impactful; how we Value Employees; staying Accessible; building whats Trusted; and acting Equitably is a daily responsibility and a foundational expectation for all King County employees. As the Purchasing and Travel Administrator you will:

• Serve as the Employee Services Divisions subject matter expert and primary liaison for procurement accounts payable vendor contract management and travel processes.
• Manage all accounts payable activities including processing invoices and payments verifying vendor and contract information obtaining and applying accurate account charge codes and ensuring adherence to required controls procedures and policies.
• Assist employees with purchasing needs and travel requests review submissions for completeness and accuracy and ensure timely processing of expense reports.
• Maintain organized and audit-ready financial records including invoices contracts travel documentation P-Card transactions asset records and other fiscal data sources.

• Independently administer complex procurement functions including formal and informal solicitations contract piggybacking waiver and service requests supplier and contract establishment and provide support in the development of routine contract specifications.
• Collaborate with Employee Services Division teams Metro Contract Team and internal/external partners including various King County agencies to negotiate contract terms and conditions.
• Research troubleshoot and resolve discrepancies related to purchasing accounts payable and travel transactions.

• Participate in the development and implementation of internal controls procedures policies standard work and related tools or resources and provide recommendations to improve operational processes.
• Provide training guidance and responsive support to co-workers on new processes and transaction procedures.
• Support year-end activities and identify transactions for accrual and adjustment entries as needed.

• Perform other duties as assigned.

Experience Qualifications Knowledge Skills

We are looking for candidates who meet the following minimum qualifications:

• Minimum of two years experience performing complex accounts payable reporting procurement vendor contract management and expense reimbursement duties OR an equivalent combination of education and experience that demonstrates the ability to perform the role effectively.
• Experience independently reviewing and processing vendor invoices and reimbursement accurately and on time.
• Experience in vendor account management and applying proper data collection procedures and principles to ensure compliant accurate and well-organized system records.
• Strong attention to detail with experience researching verifying troubleshooting and resolving accounting discrepancies and payment issues.
• Ability to develop prepare and maintain complex database reports including charts graphs and tables.
• Strong customer service skills including experience building and maintaining respectful and collaborative relationships with diverse colleagues internal and external stakeholders such as vendors and other King County agencies.
• Experience producing work under tight deadlines multitasking effectively amidst frequent interruptions and managing competing priorities efficiently.
• Demonstrated ability to adapt in a dynamic work environment while managing high volumes of diverse tasks.
• Experience using enterprise financial systems such as Oracle Enterprise Business Solutions (EBS) SAP Concur or similar systems.
• Technologically adept with strong proficiency including use of Microsoft Word Excel Outlook SharePoint PowerPoint MS Teams and Adobe.

Highly competitive candidates will have the following desired (but not required) qualifications:

• Experience interpreting and applying government and public sector financial policies procedures and compliance standards.

• Experience using EBS Financials (iProcurement eProcurement/Procurement Cloud iExpense BI Insights) and SAP Concur.
• Working knowledge of King County processes procedures and policies related to P-Card use and travel reimbursements.
• Administrative support experience in a public sector setting.

Supplemental Information

Who may apply : We are accepting applications from all qualified applicants including current King County employees and the general public. All candidates are eligible for TLT positions. SDA placement is only available to current King County employees that have completed their probationary period (or will complete it by the closing date of this posting) in their current career service position and is subject to reference checks record review and approval from the candidates current supervisor.

Required Application Materials: Applications submitted without the required application materials listed below may be deemed incomplete and be removed from consideration. Additional documents such as resumes will not be reviewed if submitted. Please ensure all relevant work volunteer or other applicable experience is included in your online King County application.

The following application materials are required:

1. An online King County application updated with accurate contact information and relevant work history going back at least 10 years (or more if necessary) with all job duties clearly explained.
2. Completed supplemental questions. Responses to supplemental questions must be supported and verifiable by information found within your application materials.
3. A cover letter outlining how your experience and skills align with the duties and qualifications of this specific position. Also summarize your experience performing complex accounts payable reporting procurement vendor contract management and expense reimbursement duties. Please note only the first two pages of your cover letter will be reviewed.

Selection Process : Applications will be screened to determine whether candidates meet the minimum qualifications as well as for completeness and competitiveness as it relates to this position. The most competitive applicants may be invited to participate in one or more interviews and/or other selection processes. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes such as internal record reviews or reference checks.

Work Schedule : The work performed in this role is typically Monday through Friday 8.00 a.m. to 5:00 p.m. but may at times require work outside of normal business hours. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay with prior supervisor approval.

Work Location : This position follows a hybrid work schedule currently requiring a minimum of two (2) days per week onsite at King Street Center (201 S. Jackson Street Seattle) consistent with King County Metros hybrid work policy. Remote workdays may be adjusted or increased based on operational or business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance of their assigned worksite to meet reporting requirements.

Safety Responsibility: Employees

• Responsible for understanding this policy and their role in safety
• Report all safety concerns
• Follow safety practices and procedures as necessary to maintain a safe work environment and in conformance with applicable regulations policies and training
• Report safety and security concerns and ideas to supervisors or anonymously through data collection system

Classification / Union / Classification Code / Grade : Administrator II / Non- Represented Z3 // 56

Are you ready to make a difference Come join the team dedicated to serving one of the nations best places to live work and play.

Application Process

If you are interested in pursuing this position and supporting King Countys vision for unified equitable and high-performing government please follow the application instructions carefully. Provide us with your work history as applicable ensuring that you provide details that highlight your ability to fulfill the requirements for this position.

If you need this announcement in an alternate language or format or you would like to request accommodation or assistance in the application or assessment process please contact Sarah Ottele at

King Countys Vision Mission and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency delivering on commitments with transparency and accountability. We are action-oriented creative problem solvers who collaborate across roles engage directly with communities and challenge the status quo to achieve meaningful impact. As a unified team we uphold high ethical and stewardship standards embrace change stay curious and continuously improve. Across all interactions we listen first act quickly and stay aligned as a team to earn and sustain public trust. Learn more about our Vision Mission and ACTIVATE Values here and visit our Why work at King County page here .

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex race color national origin ethnicity religious affiliation disability sexual orientation gender identity or expression age except by minimum age and retirement provisions pregnancy status as a family caregiver parental status marital status military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the persons sexual orientation or gender identity or expression citizenship or immigration status genetic information or other protected class. However to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law regulation or government contract it is not an unfair practice.

Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

Required Experience:

Unclear Seniority