HR Operations Coordinator

Job Description

Job Description

The HR Coordinator plays an important role in supporting the day-to-day operations of the Human Resources function at the corporate location. This role provides coordination and administrative support across several HR priorities, including employee onboarding and orientation, DOT compliance tracking, employee engagement initiatives, leadership support, and learning and development logistics.

The HR Coordinator helps ensure HR programs run smoothly, employees have a positive onboarding experience, and HR initiatives are executed in an organized and professional manner. This role interacts regularly with employees, senior leadership, and HR team members and requires strong organization, attention to detail, and a service-oriented mindset.

Key Responsibilities

HR Operations & Coordination

• Provide coordination and administrative support to HR leaders and members of the senior leadership team for HR-related initiatives and projects.
• Maintain organized HR records and assist with documentation and tracking related to HR processes.
• Assist with coordination of HR communications, scheduling, and follow-up actions related to corporate HR initiatives.

Talent Acquisition Support, Onboarding Coordination & Employment Changes

• Provide coordinated support for the organization’s applicant tracking system.
• Lead and facilitate new employee orientation sessions for new employees.
• Ensure new hires receive required onboarding materials, company information, and resources to support a successful start.
• Coordinate with HR, IT, payroll, and department leaders to ensure a smooth onboarding experience.
• Support core employee lifecycle processes, including promotions, transfers, job changes, organizational updates, and offboarding.

DOT Compliance Support

• Support HR and operational teams with administrative aspects of DOT compliance requirements.
• Maintain tracking of required DOT documentation, certifications, and compliance records.
• Assist with scheduling and coordinating required DOT-related testing or documentation as needed.

Employee Engagement & Recognition

• Support the planning and execution of employee engagement and recognition activities at the corporate location.
• Assist in coordinating events, recognition programs, and initiatives that support a positive workplace culture.
• Partner with HR leadership to promote participation in engagement activities.

Learning & Development Support

• Provide logistical coordination for learning and development programs, including leadership training, workshops, and internal training sessions.
• Manage scheduling, materials preparation, room reservations, and participant communication.
• Track attendance and support follow-up activities related to training programs.

Other Duties As Assigned

Qualifications

Education

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

Experience

• 2–3 years of experience in HR coordination, HR administration, or related administrative role preferred.
• Experience supporting HR programs, training events, or onboarding processes is helpful.

Skills & Competencies

• Strong organizational and coordination skills.
• High attention to detail and ability to manage multiple priorities.
• Strong interpersonal and communication skills.
• Ability to work professionally with employees at all levels of the organization.
• Proficiency with HRIS systems and Microsoft Office applications.
• Ability to handle confidential information with discretion.

Pay: $24 -$31 per hour*

* The salary range listed for this position represents the good faith and reasonable minimum and maximum pay for this role at the time of posting. Actual compensation may vary based on factors including, but not limited to, experience, skills, training, knowledge, education, and overall qualifications. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.

Upstate Niagara Cooperative, Inc. is committed to equal employment opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.