Senior Construction Office Administrator & Accounting Specialist

Job Description

Job Description

Foundation Systems Hawaii / Mort Drilling Services

Location: Honolulu, Hawaii (Kalihi)

Compensation: $80,000–$110,000 annually, depending on experience

Schedule: Full-time preferred | Monday–Friday | Must be available for early starts, as early as 6:00 a.m.

Foundation Systems Hawaii and Mort Drilling Services are established, fast-paced specialty construction companies seeking an exceptionally organized, experienced, and dependable professional to join our administrative and accounting team.

This is not a typical desk job. We need someone who thrives on staying busy, enjoys juggling multiple responsibilities, takes initiative, and understands how a successful construction office operates.

One moment you may be coordinating equipment, ordering materials, or assisting a customer. The next, you may be processing payroll, reconciling accounts, reviewing invoices, or handling an urgent request from a project manager.

We're looking for self starters!

• Manage daily office operations, emails, correspondence, scheduling, and administrative priorities.
• Answer incoming calls, qualify customer leads, and coordinate distribution to our estimating team.
• Coordinate construction logistics, material orders, waste bin removal, equipment needs, and jobsite requirements.
• Arrange employee onboarding, security clearances, jobsite access badges, and other project documentation.
• Assist with accounts payable, accounts receivable, invoicing, collections, and bank reconciliations.
• Process payroll, including familiarity with union payroll requirements and reporting.
• Maintain accurate records using QuickBooks Online and other business systems.
• Assist with Hawaii tax reporting, general excise tax, and construction-related accounting requirements.
• Monitor incoming emails, track outstanding tasks, and ensure nothing falls through the cracks.
• Work closely with management and our accounting team, providing reliable backup across both administrative and accounting functions.

Required:

• Proven experience in construction office administration, bookkeeping, or construction accounting.
• Strong working knowledge of QuickBooks Online and fundamental accounting principles.
• Familiarity with payroll, reconciliations, invoicing, and financial recordkeeping.
• Exceptional organizational skills, attention to detail, and follow-through.
• Ability to manage competing priorities in a demanding, fast-moving environment.
• Strong computer, communication, and problem-solving skills.
• Dependability, accountability, and the ability to work independently.
• Flexibility to start early when business operations require it.

Highly Preferred:

• Experience with Hawaii construction companies and local business practices.
• Familiarity with union payroll, certified payroll, and related reporting requirements.
• Knowledge of Hawaii GET, payroll taxes, and construction job costing.
• Experience supporting contractors, project managers, field crews, and construction operations.

The Person Who Will Succeed Here:

You're naturally proactive. You don't wait around for instructions, and you don't leave things unfinished.

You enjoy being productive, keeping things organized, solving problems, and helping everyone around you operate more efficiently.

You're comfortable switching between accounting responsibilities, administrative work, customer communication, and the unexpected challenges that come with running a busy construction company.

Most importantly, you're reliable. You show up, take ownership of your responsibilities, and can be counted on when things get busy.

We provide company-specific training, but this position requires someone who already understands construction business operations and can contribute immediately.

Compensation & Opportunity

$80,000–$110,000 per year , commensurate with qualifications and experience.

This is an opportunity to become an integral part of two established Hawaii construction companies, working directly with management in a position that offers variety, responsibility, and long-term potential.

To Apply: Please submit your resume along with a brief description of your construction accounting and office management experience.

Foundation Systems Hawaii is the state’s TOP foundation repair and structural stabilization contractor, proudly serving homeowners, commercial property owners, and engineers across the islands. With over 15 years of specialized experience, we deliver expert solutions for settling foundations, sinkholes, seawall failures, spalling concrete, and structural instability. Our team is known for precision, professionalism, and real results, earning us a consistent 5-star reputation and the trust of hundreds of satisfied clients statewide.

Company Description

Foundation Systems Hawaii is the state’s TOP foundation repair and structural stabilization contractor, proudly serving homeowners, commercial property owners, and engineers across the islands. With over 15 years of specialized experience, we deliver expert solutions for settling foundations, sinkholes, seawall failures, spalling concrete, and structural instability. Our team is known for precision, professionalism, and real results, earning us a consistent 5-star reputation and the trust of hundreds of satisfied clients statewide.