Administrative Assistant

Job Title

General Function

Provides comprehensive hybrid (in-person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through.

Nature & Scope

This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.

Requirements

Associate degree or equivalent work experience required; Bachelor's degree preferred. Minimum of 2 years of experience in an administrative, coordination, or office support role. Proficiency with Microsoft (Outlook, Word, Excel, Teams). Demonstrated ability to manage calendars, travel arrangements, expense reports, and event logistics. Strong written and verbal communication skills with high attention to detail. Ability to handle confidential information with professionalism and discretion.

Accountabilities

Coordinate meetings, events, and team activities, including catering and logistics. Book travel and process expense reports accurately and in a timely manner. Draft, format, and distribute documents, memos, and communications as needed. Order office and event supplies and liaise with vendors. Ensure administrative processes are completed efficiently, compliantly, and on schedule. Maintain a high level of responsiveness and service to supported stakeholders.

EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."