Events Manager

Events Manager

The Center for Advanced Study in the Behavioral Sciences (CASBS) seeks an Events Manager. Reporting to the Program Director, the Events Manager will plan, organize, and execute a variety of events and meetings.

The Events Manager is a critical role, supporting all operational needs of the Center's events agenda. The position will be expected to oversee the planning and execution of high-quality events ranging from in-person meetings and workshops, public and invitation-only events, and co-sponsored events, maintaining the annual events calendar and leading all event planning and execution and day-of logistics. This includes but is not limited to event scoping, managing budgets, vendors, travel, on-site assignments, and registration and attendee tracking.

In addition, the Events Manager will partner with Center staff to create invitation and promotional materials as needed, and collaborate across teams and external partners to elevate the visibility and impact of the event or meeting.

The ideal candidate is a proactive, organized and motivated professional with excellent judgment, attention to detail, integrity, flexibility, and creativity as well as a positive attitude, strong problem-solving skills, and the ability to consult, collaborate, and work well with others within the Center, across the Stanford campus and beyond.

This is a 100% FTE, benefits eligible position. There may be occasional extended hours and weekends. This position will be based on the Stanford campus and after a trial period will be considered for an option of a hybrid schedule, subject to operational need. For consideration, please submit a cover letter and resume. All final candidates must complete a background check.

Core duties include:

• Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
• Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, fan experience, ticket office, concessions, press and/or media.
• Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
• Oversee development of registration strategy and logistics.
• Build and maintain relationships with internal and external partners.
• Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
• Research and provide recommendations for potential event locations, and evaluate alternatives.
• Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.
• May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.
• Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events.
• Train and supervise junior event planners in proper execution and implementation of events.
• May oversee support staff, students, and contingent event staff.

Minimum requirements include:

• Education & Experience: Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
• Knowledge, Skills and Abilities: Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals. Excellent project management skills, and the ability to manage complex timelines and multiple projects. Ability to work both independently and as part of a team. Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail oriented. Exceptional customer service skills with the ability to cultivate partnerships. Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills. Knowledge of Microsoft Office suite, File Maker Pro and knowledge of cloud applications such as Google Docs and Forms. Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Preferred qualifications include:

• Experience with Mailchimp or other email marketing platforms.
• Experience editing web content using WordPress.
• Graphic design experience and ability to design event collateral such as ads, flyers and more.

Physical requirements include:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Ability to drive day and night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working conditions may require:

• Working extended hours, evenings and weekends.
• Occasional local or overnight travel.

Work standards include:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

The expected pay range for this position is $82,650 to $100,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

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The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.