Office Administrative Assistant

Job Description

Job Description

OFFICE ADMINISTRATION ASSISTANT

Ahwatukee Recreation Center (ARC) – Phoenix, Arizona

The Ahwatukee Recreation Center is seeking a dependable, organized, and customer-service-focused Office Administration Assistant to support the daily administrative operations of our active 55+ recreation community.

This position works closely with ARC management, Front Desk staff, Maintenance, Activities, Fitness, Clubs and Groups, Committees, instructors, vendors, and members.

Primary Responsibilities

• Assist with daily office and Front Desk operations.
• Prepare and update facility schedules, reservations, and calendars.
• Coordinate room layouts and setup information with staff, Clubs, Groups, and event organizers.
• Assist with eBlasts, TV announcements, event calendars, and other ARC communications.
• Update reservation records, the Master Calendar, Fitness Calendar, and Activities Book.
• Assist members with homeowner accounts, ARC website, membership, and access-related questions.
• Maintain accurate member, Club, Group, instructor, and administrative records.
• Track Fitness Instructor credentials and required documentation.
• Distribute monthly Club bank statements and track required Club financial reports.
• Assist with employee scheduling and Time Off Request tracking.
• Assist with access fob system, EMS , membership systems, and other ARC administrative technology.
• Assist with Zoom, audiovisual, and meeting setup for Board and Committee meetings.
• Prepare correspondence, spreadsheets, reports, forms, and other administrative materials.
• Provide Front Desk coverage as needed.
• Perform additional administrative duties and special projects as assigned.

Qualifications

The ideal candidate will have:

• Strong organizational and time-management skills.
• Excellent customer service and communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a busy environment.
• Ability to work independently and as part of a team.
• Professional judgment and discretion when handling confidential information.
• Proficiency with Microsoft Outlook, Word, Excel, and general office technology.
• Ability to learn ARC-specific software and systems.
• Previous administrative, office, customer service, scheduling, or recreation/community association experience preferred.

About ARC

The Ahwatukee Recreation Center is a 55+ community recreation organization serving the Ahwatukee area of Phoenix. ARC provides recreational, social, educational, health, fitness, and community programs through its facilities, Clubs, Groups, and special events.

Position: Office Administration Assistant
Location: 5001 E. Cheyenne Drive, Phoenix, AZ 85044

Interested candidates should submit a resume and brief summary of their relevant administrative and customer service experience.

\nCompany Description

The Ahwatukee Recreation Center (ARC) is a non-profit, age-restricted (55+) HOA community operating a premier private recreation facility. We serve over 2,000 residential homes and social members by fostering a vibrant, welcoming environment. Our mission is to deliver top-tier, well-maintained facilities and offer a diverse array of contemporary social, educational, recreational, and health and fitness activities that keep our community connected, active, and thriving.

Company Description

The Ahwatukee Recreation Center (ARC) is a non-profit, age-restricted (55+) HOA community operating a premier private recreation facility. We serve over 2,000 residential homes and social members by fostering a vibrant, welcoming environment. Our mission is to deliver top-tier, well-maintained facilities and offer a diverse array of contemporary social, educational, recreational, and health and fitness activities that keep our community connected, active, and thriving.