Office Coordinator 2 - Executive Support

Office Coordinator- Executive Support

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

The Office Coordinator- Executive Support provides comprehensive administrative and clerical support to ensure efficient department operations. Responsibilities include data entry, document preparation, event coordination, and providing backup support for reception and mailroom functions. The role also supports process improvement initiatives, including assisting with the development of policies and procedures.

Onsite position

Essential Functions of the Role:

• Oversee daily office operations, including accounts payable and onboarding support.
• Prepare and coordinate meeting agendas, minutes, and logistics.
• Support development and implementation of policies, procedures, and workflow improvements.
• Manage incoming calls, route inquiries, and ensure timely communication.
• Greet visitors and provide professional, customer-focused assistance.
• Coordinate calendars, schedule meetings, and arrange travel.
• Prepare and distribute reports, correspondence, and presentation materials.
• Handle incoming and outgoing mail and ensure timely distribution.
• Monitor and maintain office supplies and equipment.
• Maintain accurate and confidential records in compliance with organizational policies.

Key Success Factors:

• Strong knowledge of office operations and administrative processes.
• Excellent customer service skills with professionalism and composure.
• Ability to maintain confidentiality and handle sensitive information.
• Effective verbal and written communication skills.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities and remain calm under pressure.
• Proficiency in document management and recordkeeping.
• General computer proficiency, including typing, email, and electronic documentation systems.

Belonging Statement:

We believe that all people should feel welcomed, valued and supported.

Qualifications:

• EDUCATION - H.S. Diploma/GED Equivalent
• EXPERIENCE - 1 Year of Experience