Accounts Receivable Specialist

Job Description

Why is This a Great Opportunity?

This is a great opportunity for an experienced Accounts Receivable professional who enjoys working with numbers, solving account discrepancies, and keeping financial information accurate and organized. The Accounts Receivable Specialist will play an important role in maintaining the company's cash flow and customer accounts while working closely with internal teams and customers.

This position offers the opportunity to use and strengthen both accounting and Excel skills in a hands-on environment. The ideal candidate will be comfortable managing detailed AR responsibilities, analyzing account information, and using Excel to research, reconcile, and report on financial data.

Job Description:

The Accounts Receivable Specialist is responsible for managing day-to-day accounts receivable activities, maintaining accurate customer account records, and supporting timely collection of outstanding balances.
• Process customer invoices and ensure billing information is accurate and complete
• Post and apply customer payments to the appropriate accounts
• Monitor accounts receivable balances and aging reports
• Research and resolve discrepancies, payment issues, and account variances
• Perform regular account reconciliations and maintain accurate customer records
• Follow up on outstanding balances and communicate with customers regarding account questions and past-due invoices
• Prepare and distribute account statements and other AR-related documentation
• Research unapplied cash, short payments, credits, and other account activity
• Assist with month-end and year-end closing activities related to accounts receivable
• Prepare and maintain AR reports and spreadsheets using Microsoft Excel
• Analyze financial data to identify discrepancies, trends, and outstanding issues
• Use Excel formulas, sorting, filtering, pivot tables, and other functions to organize and analyze data
• Maintain accurate documentation and support internal and external audit requests as needed
• Collaborate with accounting, sales, customer service, and other departments to resolve billing and payment issues
• Identify opportunities to improve AR processes, reporting, and collection activities
• Maintain confidentiality and follow established accounting policies and procedures

Qualifications:

Required Qualifications
• Previous professional experience in Accounts Receivable or a similar accounting role
• Strong working knowledge of accounts receivable processes, including invoicing, payment application, reconciliations, and collections
• Strong Microsoft Excel skills, including formulas, sorting, filtering, and data analysis
• Understanding of basic accounting principles and financial recordkeeping
• Strong attention to detail and accuracy
• Ability to research discrepancies and resolve issues independently
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Clear and professional written and verbal communication skills
• Ability to work effectively with customers and internal teams

Preferred Qualifications
• Experience working with an accounting or ERP system
• Experience with AR aging reports and account reconciliations
• Experience preparing Excel-based financial reports or analyses
• Associate or bachelor's degree in accounting, finance, or a related field
• Experience in a high-volume accounts receivable environment

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